Occupancy Specialist (4999)
About The Position
This position is responsible for: Leases apartments, certifies and recertifies tenants; processes tenant payments. Performs other secretarial duties. Key Responsibilities: Reviews applications for eligibility determination and tenant selection process; processes applicants and tenants information by completing/obtaining/tracking verifications, calculating rents and perfecting leases. Certify, recertify and perform interim adjustments and terminate tenancy; utilizes HUD handbook 4350.3 to make decisions about all aspects of program implementation concerning the tenants and applicants; assists the administrator in maintaining waiting list and notifying applicants of their status on the list. Collects rents and security deposits utilizing acceptable receipt procedures; prepares bank deposit and delivers daily collections to bank for deposit; maintains and completes vouchers for billing HUD; assists the director in completing special claims for unpaid rent, tenant damages, vacancy claims and other charges; tracks receipts and reconciles petty cash. Maintains and monitors all apartment complex files to include tenant files, marketing files, computer files and discs, maintenance files and operational files; ensures periodic backups of all computer files. Receives and posts rent deposits; prepares deposit slip for bank; makes bank deposit for tenant rent; verifies deposits with the bookkeeper. Physical Requirements and Working Conditions: Ability to learn and become proficient in specific computer software. Ability to maintain an efficient and organized filing system to ensure that items can be retrieved in a timely manner. Ability to answer the telephone in a courteous and tactful manner. Ability to maintain the confidential nature of the work.
Requirements
- High school diploma or GED required with additional secretarial courses preferred
- Two years experience performing clerical work in an office environment OR Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
- Valid state driver’s license
Nice To Haves
- Notary License (will provide)
- Occupancy Specialist Certification preferred
Responsibilities
- Leases apartments
- Certifies and recertifies tenants
- Processes tenant payments
- Reviews applications for eligibility determination and tenant selection process
- Processes applicants and tenants information by completing/obtaining/tracking verifications, calculating rents and perfecting leases
- Certify, recertify and perform interim adjustments and terminate tenancy
- Utilizes HUD handbook 4350.3 to make decisions about all aspects of program implementation concerning the tenants and applicants
- Assists the administrator in maintaining waiting list and notifying applicants of their status on the list
- Collects rents and security deposits utilizing acceptable receipt procedures
- Prepares bank deposit and delivers daily collections to bank for deposit
- Maintains and completes vouchers for billing HUD
- Assists the director in completing special claims for unpaid rent, tenant damages, vacancy claims and other charges
- Tracks receipts and reconciles petty cash
- Maintains and monitors all apartment complex files to include tenant files, marketing files, computer files and discs, maintenance files and operational files
- Ensures periodic backups of all computer files
- Receives and posts rent deposits
- Prepares deposit slip for bank
- Makes bank deposit for tenant rent
- Verifies deposits with the bookkeeper
Benefits
- Health, Dental and Vision Insurance
- Paid Time Off
- Retirement Plan
- Life Insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
