Nursing Program Administrator

Samuel Merritt University•Oakland, CA

6d•$29 - $38

About The Position

Job Description Summary: The Program Administrator provides operational leadership and administrative coordination to support the academic, regulatory, and strategic functions of the Nursing Program. Working in close partnership with the Associate Dean of Nursing Programs, this role ensures effective coordination of projects, accreditation activities, personnel processes, and operational systems that support program delivery. This administrative leadership role supports operational execution of Nursing Programs priorities, including accreditation support, project management, personnel coordination, and infrastructure management. Duties and Responsibilities: Administration and Operations (60%) Operational Coordination Provides operational support to the Nursing Programs leadership Coordinates calendars, meetings, correspondence, and travel arrangements Serves as a primary administrative contact for Nursing Programs operational needs Supports implementation of Nursing Programs strategic initiatives Develops and maintains project timelines to ensure initiatives remain on schedule Identifies opportunities to streamline administrative processes and improve efficiency Accreditation and Regulatory Support Assists with preparation and submission of reports to regulatory and accrediting bodies Maintains official accreditation documentation and correspondence (BRN, CCNE, AACN, NLN and others) Supports documentation tracking related to program approvals and regulatory communication Assists with scheduling meetings and communications with regulatory agencies Maintains strategic planning documentation and distributes updates to stakeholders Operations Infrastructure Coordinates Nursing Programs meetings, advisory board meetings, and external engagement activities Maintains operational contact lists and workflow documentation Routes Nursing Programs support requests to appropriate departments Supports coordination of Nursing Programs events and initiatives Serves as a coordination point for community partnerships and external stakeholders Verifies completion of graduation requirements related to licensure eligibility Project Management Coordinates major Nursing Programs initiatives and tracks deliverables Maintains operational dashboards and tracking tools Supports implementation of new operational processes Assists leadership in monitoring progress toward strategic goals Human Resources Coordination (25%) Personnel Processes Coordinates staff recruitment documentation and personnel requisitions Ensures staff job descriptions remain current Tracks completion of performance evaluations Maintains faculty and staff organizational charts Supports onboarding logistics for new hires including workspace, technology access, and systems setup Administrative Team Support Serves as a resource to program administrative assistants Coordinates administrative workflows across programs Identifies staff training needs and supports professional development coordination Supports Nursing Programs staff meetings and operational communications Faculty and Staff Infrastructure Maintains faculty databases and internal tracking systems Coordinates internal directories and personnel lists Supports Nursing Programs program logistics and materials preparation Budget and Financial Operations (5%) Assists with monitoring Nursing Programs cost center expenditures Processes procurement card transactions for Nursing Programs leadership Coordinates payment of institutional memberships and subscriptions Supports review of faculty workload and compensation documentation as needed Facilities Coordination (5%) Coordinates with Facilities regarding workspace needs and accommodations Supports ergonomic and accessibility requests Maintains operational space documentation Assists with coordination of office assignments and logistics Technology Coordination (5%) Serves as liaison with Information Technology Services Supports faculty and staff technology onboarding Maintains Nursing Programs distribution lists and shared platforms Coordinates access to Nursing Programs collaboration platforms Assists with troubleshooting operational technology needs Service Participates in Nursing Programs committees and operational workgroups Supports BSN governance processes Represents the Nursing Programs in operational initiatives as appropriate Supports continuous improvement initiatives Other duties as assigned

Requirements

Bachelor’s degree in business, accounting, or related field from an accredited institution preferred, or 90+ college credits and actively enrolled in a degree Bachelor’s degree program at an accredited institution required
Minimum three years of administrative or operational experience in higher education or healthcare
Experience coordinating complex organizational operations preferred
Experience supporting accreditation or regulatory processes preferred
Strong organizational and project coordination skills
Excellent written and verbal communication
Strong attention to detail and follow-through
Ability to manage multiple priorities simultaneously
Strong interpersonal skills and professional judgment
Proficiency in Microsoft Office and administrative systems
Ability to manage complex administrative workflows
Ability to maintain confidentiality and discretion
Ability to work independently while coordinating across teams
Ability to improve operational processes
Ability to function effectively in a fast-paced academic environment
Ability to coordinate multiple stakeholders and priorities

Nice To Haves

Experience in nursing education or health professions education
Experience supporting accreditation processes
Experience in academic operations or program coordination
Project management experience
Experience supporting executive leadership
Experience supervising administrative workflows

Responsibilities

Provides operational support to the Nursing Programs leadership
Coordinates calendars, meetings, correspondence, and travel arrangements
Serves as a primary administrative contact for Nursing Programs operational needs
Supports implementation of Nursing Programs strategic initiatives
Develops and maintains project timelines to ensure initiatives remain on schedule
Identifies opportunities to streamline administrative processes and improve efficiency
Assists with preparation and submission of reports to regulatory and accrediting bodies
Maintains official accreditation documentation and correspondence (BRN, CCNE, AACN, NLN and others)
Supports documentation tracking related to program approvals and regulatory communication
Assists with scheduling meetings and communications with regulatory agencies
Maintains strategic planning documentation and distributes updates to stakeholders
Coordinates Nursing Programs meetings, advisory board meetings, and external engagement activities
Maintains operational contact lists and workflow documentation
Routes Nursing Programs support requests to appropriate departments
Supports coordination of Nursing Programs events and initiatives
Serves as a coordination point for community partnerships and external stakeholders
Verifies completion of graduation requirements related to licensure eligibility
Coordinates major Nursing Programs initiatives and tracks deliverables
Maintains operational dashboards and tracking tools
Supports implementation of new operational processes
Assists leadership in monitoring progress toward strategic goals
Coordinates staff recruitment documentation and personnel requisitions
Ensures staff job descriptions remain current
Tracks completion of performance evaluations
Maintains faculty and staff organizational charts
Supports onboarding logistics for new hires including workspace, technology access, and systems setup
Serves as a resource to program administrative assistants
Coordinates administrative workflows across programs
Identifies staff training needs and supports professional development coordination
Supports Nursing Programs staff meetings and operational communications
Maintains faculty databases and internal tracking systems
Coordinates internal directories and personnel lists
Supports Nursing Programs program logistics and materials preparation
Assists with monitoring Nursing Programs cost center expenditures
Processes procurement card transactions for Nursing Programs leadership
Coordinates payment of institutional memberships and subscriptions
Supports review of faculty workload and compensation documentation as needed
Coordinates with Facilities regarding workspace needs and accommodations
Supports ergonomic and accessibility requests
Maintains operational space documentation
Assists with coordination of office assignments and logistics
Serves as liaison with Information Technology Services
Supports faculty and staff technology onboarding
Maintains Nursing Programs distribution lists and shared platforms
Coordinates access to Nursing Programs collaboration platforms
Assists with troubleshooting operational technology needs
Participates in Nursing Programs committees and operational workgroups
Supports BSN governance processes
Represents the Nursing Programs in operational initiatives as appropriate
Supports continuous improvement initiatives
Other duties as assigned