Nursing Office Assistant

NYU Langone Health • Mineola, NY

8d • $17 - $26 • Onsite

About The Position

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. Learn more about NYU Langone Hospital—Long Island , and interact with us on LinkedIn , Glassdoor , Indeed , Facebook , Twitter , YouTube and Instagram . Position Summary: We have an exciting opportunity to join our team as a Nursing Office Assistant. In this role, the successful candidate Performs clerical functions related to Staffing and the Nursing Office. Assures appropriate staffing on a daily basis. Functions in a dynamic environment which requires, customer service and clerical skills. Duties may vary depending on the needs of Nursing Office and/or services.

Requirements

• High School Diploma Required
• Microsoft Office skills, 1 year office experience
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Responsibilities

• Participates in planning for weekly and daily staffing for all Clinical Divisions
• Performs other duties as assigned aligned with the mission and values of the organization
• Completes tasks within scheduled hours of work and within specified time frames
• Accepts directions from managerial staff willingly; accepts changes in assignment willingly
• Communicates effectively, efficiently, and courteously with patient, families, staff, and other members of the health care team.
• Assists visitors and employees in a cooperative manner.
• Assists with clerical functions in the Nursing Office.
• Prepares companion list, calls for coverage and transcribes to staffing boards.
• Assists with validation of temporary agency invoices
• Records sick calls in logbook, schedules and staffing sheets, notifies unit and manager.
• Prepares and distributes scheduling Plan Sheets, updates data and generates schedules and work sheets
• Works closely with Director of Nursing Administrative Services assuring accuracy of agency/overtime order, proper voucher and sign-in records, and notification of sick calls.
• Prepares overtime availability sheets and confirms based on staffing guidelines or manager request.
• Updates Mytime regularly and print standard reports as requested, e.g. turn over analysis, terminations, new hires and transfers.
• Updates daily patient Mytime report sheet and distributes appropriately
• Works proficiently with Mytime software application
• Enters agency shift into Mytime scheduling system for each unit daily and generates bi weekly management reports as needed.
• Organizes and maintains Mytime database and/or manual files.
• Calls in supplemental staff as indicated by staffing guidelines.
• Works collaboratively with nurse managers/supervisors to assure adequate staffing.

Benefits

• NYU Langone Hospital—Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
• At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package.
• Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement.
• The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support.
• Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care.
• The benefits and wellness package is designed to allow you to focus on what truly matters.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees