Nursing Administrative Assistant II

KabaFusion•Cerritos, CA

51d

About The Position

This position is responsible for supporting the administrative, clerical and office support activities for the Nursing Department and/or manager to facilitate the efficient operation of the organization.

Requirements

Demonstrates excellent communication skills both written and verbal.
Ability to perform basic arithmetic calculations.
Ability to plan, organize and prioritize workload.
Demonstrates good critical thinking and problem-solving skills.
Flexible, adaptable and teamwork oriented.
A minimum of a high school diploma or GED required; college coursework or associate’s degree or higher preferred.
A minimum of two (2) years prior office experience is required, preferably within a health care environment.
Prior working experience utilizing computer software, preferably Microsoft Office

Nice To Haves

Previous payroll experience desired.

Responsibilities

Maintains nursing daily schedules as applicable and enters scheduled visits into Clinical Visit Log, updates as needed based on patient schedule changes.
Reviews all completed nursing visits, completes/corrects in Clinical Visit Log and confirms for billing.
Documents all active patient hospitalizations, calls hospitalized patients for status, informs pharmacy, nurses and sales teams of patient updates.
Tracks and documents all POTs, faxes for signature and follows up as needed.
Communicates all updated correspondence, infusion schedule changes and updated orders with outside agencies.
Closely monitors overtime and mileage/travel overages in daily activity records to prevent overpayment.
Tracks nursing notes to ensure timeliness and accuracy of medical records and reports delinquent clinical nursing notes to QA Coordinator.
Responds to payroll inquiries and provides payroll breakdowns as needed
Enters visits for the agency’s yearly state report (as applicable).
Confirms and validates accuracy of nursing visit entries every month in CPR+ for the billing department.
Assists department in handling multiple administrative functions and projects.
Performs general clerical duties including photocopying.
Sends and tracks all corrected, completed and confirmed invoicing to accounting for processing.
Works as communication liaison between agencies and Kabafusion to follow up on invoice processing status as well as to reiterate protocol for timely submission.
Performs other related duties as directed by supervisor.