NSO Administrative Specialist

Neighborhood Service Organization • Detroit, MI

9d

About The Position

NSO Administrative Specialist will provide exceptional customer service to client/patient who arrive at NSO integrated clinics. They must share a strong knowledge of NSO’s programs, services while responding to client/patient’s and clinic staff, processing documentation, responding to facility and equipment needs, and performing additional clerical duties to optimize clinic operations. They must meet or exceed key metrics related to their productivity performance. Successful candidates must possess strong communication skills, time management, and organizational skills.

Requirements

• High School Diploma or equivalent
• 1-year minimum experience in an administrative assistant, receptionist, clients/patient/ patient facing or related role.
• Proficiency in MS Office (Word, Excel, PowerPoint & Outlook)
• Ability to learn additional software
• Proficiency in general office equipment (PC, printer/fax/copier, telephony system)
• Proficiency in data entry, filing
• Experience in a multi-line phone/telephony system
• Valid Michigan Driver’s license/access to private transportation

Responsibilities

• Answer phone calls and process mail and additional requests as needed
• Greeting clients/patients and other guests arriving to the facility
• Coordinate and manage check-ins and perform insurance verification
• Manage co-pay payments and clients/patients account balances
• Receive packages and process mail
• Prioritize and deliver messages and incoming requests to clinicians
• Manage meetings, room reservations, clinician office reservations, etc.
• Send appointment letters/ make reminder calls each day
• Scan/ label and upload documentation to electronic system.
• Distribute and document date signed copies of treatment plans are provided to clients/patients
• Process referrals, incident reports, medical records requests, and authorizations. Enter authorizations and follow-up with errors
• Perform other clerical duties such as filing, photocopying, transcribing and faxing
• Opening clinic building when assigned
• Courier between facilities
• Resolve facility issues (e.g. broken printers, copiers, etc.)
• Manage Check request and invoices

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees