NAVO Liason

HSG, LLC

1d•Onsite

About The Position

The NAVO Liaison serves as the primary point of contact between the Occupational Health Clinic (OHC) and the Naval Oceanographic Office (NAVO/NAVOCEANO). This role manages medical records, schedules physicals and certifications, tracks training and compliance, and ensures NAVO personnel meet all occupational health and safety requirements. The NAVO Liaison also monitors task orders and budget, provides reporting to NAVO points of contact, and supports clinic operations as needed, ensuring personnel are prepared and compliant to safely perform their duties. The duties and responsibilities described in this position description in no way state or imply that these are the only duties performed. This position may require that additional duties and responsibilities be performed.

Requirements

High school diploma or GED required
Proficient computer skills and ability to type a minimum of 60 words per minute
Strong organizational, communication, and interpersonal skills
Ability to manage sensitive information with discretion and accuracy

Nice To Haves

Associate's or Bachelor’s degree in a health, administrative, or related field
Current CPR certification
Familiarity with medical readiness standards and procedures of the Navy Medical Department, Military Sealift Command, and Office of Personnel Management (OPM) for civil service employees
Knowledge of international travel medicine, including immunization protocols and preventive health practices for overseas assignments

Responsibilities

Maintain Cority database and create/organize medical folders and jackets for NAVO sea travelers and divers.
Track and update shot records, physicals, audiograms, PPD tests, and radiation certifications.
Maintain and report diver certifications, monthly medical hold records, forklift requirements, and other regulatory compliance records.
Send required medical records to the UMO in Florida to maintain diver certification.
Scan and enter records into Cority for all NAVO personnel.
Schedule and maintain physicals, flu campaigns, and other required medical services for NAVO sea travelers and surveyors.
Monitor task orders to ensure services stay within budget; alert NAVO when funds are low.
Ensure travelers meet all medical, vaccination, and travel requirements for their destinations.
Send waivers to the Chief Medical Officer (CMO) for travelers requiring clearance.
Report non-compliance issues to NAVO points of contact and follow up until resolved.
Run reports for upcoming physicals, audiograms, and PPD tests.
Maintain Excel spreadsheets for OSHA 5100 audiogram records and other regulatory tracking.
Send monthly physical and audiogram reports to NAVO points of contact.
Track check-ins and check-outs for surveyors and ensure proper documentation and return of medical records.
Assist the clinic as needed with scanning, data entry, and other administrative duties.
Serve as the primary interface with NAVO for all occupational health, certification, and compliance matters.