National Accounts Coordinator

Swinerton•San Diego, CA

3d•$27 - $34

About The Position

The National Accounts Coordinator provides comprehensive administrative support to the National Accounts team and their internal and external clients. This role supports a geographically dispersed team by supporting operational activities, maintaining critical documentation, and ensuring compliance with company standards, policies, and contractual requirements.

Requirements

Minimum of 3 years of administrative experience, or an equivalent combination of education and experience
At least 3 years of construction project administration experience
Advanced proficiency with Microsoft Office Suite
Proficient in general office procedures and office equipment
Strong verbal communication skills, including professional telephone etiquette
Strong written communication and business writing skills
High level of reliability, dependability, and flexibility

Responsibilities

National Accounts Administrative & Operational Support: Provide comprehensive administrative support to the National Accounts team and their internal and external clients
Support a geographically dispersed team by coordinating operational activities
Track deliverables, action items, and deadlines to ensure timely completion
Maintain organized, accurate, and compliant documentation and file structures
Manage the shared general email inbox and route inquiries appropriately
Perform data entry, reporting, and document management related to National Accounts clients, including third‑party compliance reporting
Account & Client Support: Maintain accurate client contact information and reference lists
Collaborate with internal departments to fulfill client reporting requests (e.g., safety, sustainability, operational requirements)
Attend team meetings, document discussions, and track follow‑up actions
Build, maintain, and update historical client data (hourly rates, insurance rates, contract language, related documentation)
Download and manage documentation from client proposal requests
Contract & Compliance Support: Track, file, and maintain all National Accounts client contracts and NDAs
Prepare and maintain contract summary sheets, including renewals and addendums
Support and track the internal contract review process, consolidating stakeholder feedback
Identify, document, and maintain marketing limitations for each client or project
Update and manage National Accounts contracts within the Legal Management / Contract Lifecycle Management platform (ShareFile)
Request, renew, review for accuracy, and track insurance certificates
Third‑Party Platform & Prequalification Management: Identify and maintain a centralized inventory of all active third‑party platforms
Update and manage prequalification processes on third‑party platforms
Maintain and update supplier information across all third‑party sites
Support the establishment and maintenance of a centralized “super user” structure
Meeting & Communication Support: Prepare, document, and distribute meeting minutes
Assist with organizing and scheduling meetings or events
Compose, edit, and format letters, memos, reports, procedures, and other business documentation as directed
Financial & Office Support: Process team expenses and invoices, ensuring accuracy before submission to accounting
Arrange for purchase of office supplies and other team‑related items
Continuous Improvement & Professional Contribution: Identify issues and recommend potential solutions
Follow established procedures while identifying opportunities for improvement
Apply baseline planning, organizing, and coordination skills to assigned tasks