Music School Administration Assistant

Bach To Rock Mt Juliet•Mount Juliet, TN

16h•Onsite

About The Position

The role of the Administrator is to support the School Director in the daily operations of a school and is responsible for school oversight in the absence of the director. This position, in conjunction with the school director, oversees school operations, enrollment, staff, students, works with customers and clients, liaises with parents of younger students, and helps to carry out administrative functions in the areas of inventory control, processing sales, billing, and generating reports. S pecific duties and responsibilities include the following, but the individual will also be expected to perform all the duties necessary which are customarily performed by a person holding this position.

Requirements

A deep interest in music and music education
Ability to interface successfully with the public
Strong interpersonal skills in order to facilitate good working relationships with faculty and staff and to interact with students and parents
Ability to work well with young people
Ability to communicate effectively with a diverse population
Knowledge of basic accounting and bookkeeping procedures
Ability to be an efficient problem-solver
Effective time management and organizational skills
Ability to operate basic office equipment, i.e. telephones, photocopiers and computers
Adaptable to changes in the workplace
Ability to work both independently and as a team player
Ability to use all relevant computer software (Microsoft Office, etc.) proficiently
Ability to learn and utilize B2R’s specialized systems
Successful completion of post-offer background check
Must have a high school diploma or GED
Bachelor’s degree from an accredited university in a related field (i.e. business, management, music, etc.)
Must be proficient in English speaking and writing skills.
Ability to work full-time with some extended hours from time to time; Must be available to work during the company’s normal business hours.
Ability to sit, stand, walk, travel up and down stairs, crouch, stoop and reach.
Ability to pick up at least 45 lbs.
Ability to lift and move the equipment typically associated with B2R’s day-to-day operation, e.g., amplifiers, keyboards, recording equipment, light furniture, etc.

Nice To Haves

Musical training beyond the amateur level in at least one instrument is preferred
Record-keeping and time-tracking experience a plus
Business management and administrative experience is preferred
Some supervisory experience is preferred
Additional languages are desirable

Responsibilities

Shares responsibility with the school director for the operation and maintenance of the school’s retail activities, including inventory, sales, and customer service.
Supervises the arrival and departure of students to maintain proper order under the school’s care; greet and assist parents ensuring a safe and proper arrival and departure of students
Promote guidance and information to parents and to students; communicating and consulting with other members of the school staff and with parents to ensure the best interest of the students
Ensures a high standard of practice and quality of teaching through teaching materials, scheduling, programs and methods of teaching and assessment; collaborates with director to ensure successful delivery of lessons
Partners with the School Director and other staff in monitoring the student and faculty schedule to assure the timely delivery of instructional programs
In conjunction with the director, handles the management of complex schedules of classes, staff, faculty and students through the Harmony Gateway System; this includes managing class schedules, camps and lessons
Partners with director to secure student recruitment and retention for private lessons, bands, and classes
Recruit, hire, manage and evaluate site staff and teaching faculty in collaboration with the director; evaluate work performance of administrative assistants
Trains receptionists on all duties; Responsible for oversight and management of front desk duties and reception area
Stays abreast of and continually updates the B2R curriculum, pricing, rules and regulations
Administers daily renewals, billing, enrollments and schedule changes Responsible for the timely opening and closing of the site
Supports and backs up the director in administering the site’s payroll, billing, collections and retail sales; inventory control maintaining product levels appropriately
Shares responsibility for the safe use and maintenance of all equipment; Maintains on-site computer system and phone system as necessary
Other duties as assigned
Teaches private lessons, jams, and parties, etc., as needed (with the approval of the Director)