MSTC Warehouse Coordinator

CAHUILLA • Anza, CA

3d • Onsite

About The Position

The Purchasing/Warehouse Coordinator, under the direction of the Purchasing Manager, is responsible for accurately maintaining and enhancing the FoodTrak database and its associated processes. This role involves assisting with Casino-wide inventory management, including setting and maintaining par levels, obtaining bids for products, and managing transfers to various inventory locations. The Coordinator will collaborate with different departments to source required products according to specifications, ensuring competitive pricing. This position also involves administering and carrying out all departmental policies and procedures, assisting with receiving and expediting deliveries, investigating discrepancies, tracking documentation, and preparing invoices for payment approval. Additionally, the role includes performing periodic and month-end inventories, managing stocked items, booking travel, maintaining comprehensive filing systems for vendors and contracts, reviewing purchase orders against budgets, and assisting with Casino Fixed Assets and inventory tracking.

Requirements

• High School Diploma or equivalent.
• Must be at least 21 years of age.
• Must be able to effectively represent the gaming enterprise in a public venue.
• Must be able to review, evaluate, and recommend changes in management policies, operating systems, sales and plan development.
• Must be able to communicate with computer and management professionals.
• Must possess the ability to interact with the public, fellow employees, tribal enterprises, county and state agencies.
• Must pass an extensive background security check.
• Must be able to obtain and keep a California Drivers license.
• Able to obtain and retain gaming license through the Cahuilla Tribal Gaming Agency.
• Ability to assign responsibilities and coordinate activities to meet objectives in an efficient and timely manner.
• Ability to inform and communicate orally and in writing in diverse and challenging situations in order to address problems and relate established goals and objectives.

Nice To Haves

• Preferred 2-3 years of hands-on Purchasing and Receiving work experience.

Responsibilities

• Accurately maintain FoodTrak for all related processes assigned.
• Verifies specifications of purchase requests and obtains purchase approval.
• Prepares, tracks and files completed purchase orders.
• Research and source for new items and materials.
• Coordinates with departments and communicates with suppliers to obtain competitive pricing for the specifications requested.
• Assists and serves as backup in receiving.
• For all received goods, must compares and confirm prices, specifications and delivery dates to purchase orders, and notifies and resolves any shipping discrepancies or errors with suppliers.
• Assists and serves as back up in expediting delivery of purchases to end user or department.
• Investigates defective or unacceptable goods or services complaints with original purchase requestor, users, vendors and others to determine source of trouble and takes corrective action.
• Tracks receiving documentation and verifies accuracy of vendor invoices.
• Prepares vendor invoices for payment approval.
• Accurately perform periodic and month end inventories utilizing the inventory system (FoodTrak), and manually as needed at the designated times to ensure appropriate cut-offs for accounting purposes.
• Tracks inventory of stocked items, sets reorder limits (pars) and ensures essential items are sufficiently on hand for the warehouse, and assisting as needed for the F&B operations.
• Documents and delivers stocked items at the request of department users, following delivery/transfer schedules.
• Books all travel and off site training for Casino personnel.
• Keeps information/documentation accessible through comprehensive filing system.
• Maintains a comprehensive filing system of the vendors and contracts.
• Review all purchase orders to established budgets, and invoices, and obtains appropriate authorization and signatures.
• Receive and open appropriate mail, while date stamping and distributing accordingly.
• Establish and implement policies and procedures relating to the Purchasing department.
• Responsible for assisting with developing and accurately maintaining Casino Fixed Assets and inventory tracking.
• Complies with the Cahuilla Casino policy and standard operating procedures.
• Performs other duties as assigned or requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees