MSS Administrator & Facility Coordinator
About The Position
Printpack, a leading company in flexible and rigid packaging, is seeking a qualified MSS Administrator & Facility Coordinator to maintain the operation of the Machine Support Services and oversee facility operations at one of our Villa Rica locations. This dual role encompasses administrative, clerical, procurement, and facility coordinator duties. The position serves as the central point of contact for machine shop operations while ensuring optimal work environments across the facility. To be successful in this position, the candidate must be results-oriented with demonstrated ability to effectively prioritize and manage diverse workflows across multiple operational areas. This position will report to the MSS Manager.
Requirements
- Previous experience in high-level administrative position
- Experience with JobBoss database management systems
- Proven organizational and time-management skills
- Strong ability to prioritize and effectively execute
- Strong PC skills in Microsoft Office (Word, PowerPoint, Excel, Outlook)
- Demonstrated ability to quickly learn systems + complex procedures
Nice To Haves
- Experience with manufacturing application system (preferred)
- Purchasing experience (preferred)
Responsibilities
- Manage & maintain software database for company using JobBoss database management systems
- Manage billing and follow-up with customers
- Manage inventory of raw materials and finished goods for the shop
- Manage material in the shop and purchase materials as needed
- Write, quote, and purchase job-related orders for the facility
- Purchase office supplies and tooling for the Dept.
- Apply materials to the proper jobs and accurately track jobs upon completion
- Schedule Shipping for all completed jobs to respective customers in a timely manner (domestic and international)
- Maintain and update all forms needed for the shop to operate daily
- Consult MSS Manager at end of each fiscal year to do final cost on all unquoted jobs
- Schedule and ship machine parts for repairs, as needed
- Make travel arrangements for shop as needed for Field Service Work
- Keep track of uniform billings for the MSS Dept.
- Manage and monitor building operating systems for temperature control settings (heating/air system)
- Oversee camera & security system for the facility
- Perform daily walkthroughs of the facility
- Coordinate cleaning services for the facility – floors, pressure washing, and painting
- Manage janitorial services
- Maintain dock doors and roof inspections for the facility
- Manage monthly fire extinguisher and annual inspection programs
- Maintain sprinkler systems and inspections
- Maintain all parking lot maintenance and inspections
- Manage facility lawn care contracts
- Track and maintain reports for audit purposes
- Check data accuracy in orders and invoices
- Submit payments to Corporate AP as needed
- Maintain monthly financial budget statements and reports
- Develop monthly reports
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
