Moves & Events Coordinator

Cushman & Wakefield • Mountain View, CA

1d • $31 - $36

About The Position

The role of the Moves & Events Coordinator is to assist with the planning, coordination and implementation of inter office relocations, logistics moves, IT equipment setup, Events setup, and various furniture, fixtures and equipment (FF&E) configuration requests. This role is highly interactive and requires a strong customer service orientation. Provide operational and procedural support to ensure projects are executed in accordance with established departmental, building, and client policies and procedures. · Manage all relocations and computer set-ups for client new hires. · Receive all requests for group/individual end user moves, support scheduling, execution and vendor management. · Support maintenance of a central database housing space configurations and furniture layouts. · Ensure vendors comply with building standards and policies, maintaining information in database system, furniture documentation, and move documents. · Issue work orders for approved projects to contractors, supervise furniture and related equipment moves, receive and verify invoice payments. · Produce regular reports and administer customer satisfaction surveys in compliance with established contractual performance indicators. · Coordinate project space / moves plans and information with vendors, and escort vendors at all times while vendors are onsite. · Provide support to Concierge program, including food and beverage program, assist with setup and breakdown of furniture, refreshments, and décor for company events and holidays. · Support Facilities team by providing consistent coverage to mailroom during peak hours, as well as other Facilities related tasks. · Any and all other duties or necessary tasks as assigned.

Requirements

• One to two (1-2) years of experience in project or move coordination preferred.
• Working knowledge of move processes and furniture systems.
• Experience with database work order or CAFM system.
• Excellent critical thinking and time management skills, ability to work both independently and in groups.
• Ability to develop excellent client relations, client management, and consultation skills.
• Software proficiency in Microsoft Outlook, Word, PowerPoint, Excel.

Responsibilities

• Manage all relocations and computer set-ups for client new hires.
• Receive all requests for group/individual end user moves, support scheduling, execution and vendor management.
• Support maintenance of a central database housing space configurations and furniture layouts.
• Ensure vendors comply with building standards and policies, maintaining information in database system, furniture documentation, and move documents.
• Issue work orders for approved projects to contractors, supervise furniture and related equipment moves, receive and verify invoice payments.
• Produce regular reports and administer customer satisfaction surveys in compliance with established contractual performance indicators.
• Coordinate project space / moves plans and information with vendors, and escort vendors at all times while vendors are onsite.
• Provide support to Concierge program, including food and beverage program, assist with setup and breakdown of furniture, refreshments, and décor for company events and holidays.
• Support Facilities team by providing consistent coverage to mailroom during peak hours, as well as other Facilities related tasks.
• Any and all other duties or necessary tasks as assigned.

Benefits

• Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.
• In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed