MOA Business Manager

Brigham Young University•Provo, UT

20h•Onsite

About The Position

Working directly with the MOA Assistant Director of Finance and Operations, the Business Manager provides financial and operational support for the Museum of Art and the Museum of Art Store. This includes managing financial processes such as expense management, financial accounting, budget management, purchasing, accounts payable and receivable, and creating and managing job costing for various exhibitions. The role also assists in the management of grants and awards cost allocations. The Business Manager provides the Assistant Director and Museum Director with detailed reports on current operations, analysis of costs, budgets, and options for improving financial conditions, while also understanding university financial policies and providing guidance to unit personnel on financial matters.

Requirements

Bachelor’s degree in accounting, finance, or business-related area plus two years of professional experience in bookkeeping or accounting, payroll, payables, etc.; or equivalent combination of education and experience.
In-depth experience in general accounting, budgeting and financial analysis
Thorough understanding of information management software, especially database programs, cost accounting systems, spreadsheets (i.e. Excel)
Ability to analyze, interpret and present financial reports, and make sound financial and management recommendations

Nice To Haves

Experience with Workday financial processes
Bachelor’s degree in accounting or finance plus three to five years professional experience in bookkeeping or accounting, payroll, payables, etc.; or equivalent combination of education and experience.
Business retail accounting experience, including inventory control processes and UBIT compliance
Master’s degree accounting with CPA or CMA designation

Responsibilities

Reviews/approves expense transactions of museum staff to ensure accuracy, including compliant documentation, and when needed, providing additional training for corrections.
Executes common accounts payable and/or accounts receivable services such as finding and viewing supplier invoices, generating customer invoices, depositing manual checks, etc.
Process multiple types of requisitions, such as for supplier purchasing that does not meet use of corporate credit cards, independent contractor agreements, and exhibition art loan contracts, ensuring University compliance.
Works with museum staff to ensure compensation for campus personnel working on museum exhibitions/programs follows University Compensation policies and submitted correctly.
Executes common accounting transactions, such as: initiating an accounting journal entry; initiating adjustment accounting journal or reversal accounting journal entries; adding/deleting attachments to/from a journal entry; creating budget transactions; etc.
Prepares and/or conduct initial review of account reconciliations, confirming subledger or subsystem balances to the general ledger, including semi-annual balance sheet reconciliation reporting.
Maintain record of computer hardware equipment inventory for tracking and annual replacement schedule, working with college representative on office and exhibition computer hardware procurement.
Ensure correct disposal of computer hardware with College Computer Support Manager.
Assists in staff training of University’s financial processes and compliance.
Other duties as assigned.
Manage and develop annual budget for museum operations, including museum departments, exhibitions and programming; review and reallocate projected funding and expenditures as needed throughout year.
Create monthly consolidated museum operations & exhibition financial reports.
Manage museum CNA fund and budgeting, forecasting project(s) depreciation costs.
Manage gift funds, specifically artwork and exhibition/operations donation funds.
Reviewing Philanthropies reports for donor information.
With Assistant Director, review MOA endowment payout funding for upcoming annual budgets and quarterly transfers, as needed.
Manage and develop cost accounting budgets and actual expense reporting for exhibitions, programs and other projects.
Assist MOA store manager in creating annual budget, develop monthly financial reports, Reconcile month-end store inventory to general ledger, supervise annual physical inventory, and asset write-off to meet University policy.
Review and complete monthly Utah Sales tax Reconciliation reporting with Tax office in timely manner, investigating variances for corrective measures.
Manage and review compliance of MOA Store to complex accounting requirements of UBIT (Unrelated-Business Taxable Income), and out-of-state sales tax compliance.
Ensure compliance of University’s e-store and PCI compliance policies for online store component.
Prepare annual independent contract with outsourced online-store technical support supplier, reviewing monthly invoices and submitting for payment.
Oversee compliance of asset (inventory, cash) controls and procedures.
Assists in reviewing sales and merchandising strategies and goals, staffing structure, in-house printing development with Store Manager and Assistant Director.
Interpret accounting data and analyze financial reports for recommendations concerning museum funding, such as endowments, gifts and grants.
Monitor effectiveness of procedures and assist in implementing process changes where necessary to maintain compliance.
Report variances in financial reporting and recommend corrective action(s).
Attend staff, development and other planning meetings to review, access and make financial recommendations.

Benefits

401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
Excellent work-life balance: 13 paid holidays + 22 days paid vacation + 12 sick days, accrued annually
Employee assistance program, available to the employee and all members of their household
Tuition benefits for employees and eligible family members
Access to athletic facilities
Excellent medical/dental benefits
Short/long-term disability benefits
Paid parental and maternity leave
Wellness Program
Free on-campus parking
Free UTA passes for employees, spouses, and qualified dependents
Discounts at the BYU Store and for many events at BYU