Mission Support Specialist

QinetiQ US•Laguna Niguel, CA

About The Position

QinetiQ is seeking a Mission Support Specialist to support a DHS client. This position provides key assistance to the RSC by providing management and administrative support in the following mission support areas: planning, finance and budget, logistics and procurement, human resources, records and files management, and/or office automation. This position is responsible for several budget and planning-oriented tasks using various government systems in addition to the use and application of TRIRIGA. Additionally, this position assists with administrative tasks. This position draws on an understanding of program policies and procedures to develop and implement supplementary instructions for staff, and to complete various support functions.

Requirements

Bachelor’s Degree or equivalent and a minimum of 5+ or more years of experience in facility management is required.
Ability to communicate clearly with a wide variety of stakeholders
Ability to interpret and organize management directives and correspondence
Possess strong communication skills, both written and oral
Possess strong organization skills
Ability to navigate government systems such as SharePoint and TRIRIGA
Ability to exercise judgment in interpreting and adapting guidelines for documenting administrative actions
Ability to communicate guidelines and processes to staff
Ability to adapt to changing resources and requirements
Possess strong interpersonal skills and customer service orientation
Ability to anticipate procedural and administrative requirements of staff and customers
Demonstrated proficiency in the Microsoft Office suite of programs (Outlook, Word, Excel, and PowerPoint)
Ability to obtain and maintain a DHS Public Trust.

Responsibilities

Liaise with internal teams within the FOF PMO and external stakeholders such as OFAM, OSF, GSA, OFO, OIT and F&LD
Perform TRIRIGA data validation, edits, and opportunity and project updates to include supporting requirements maturation from MCACONs to Opportunities to Projects
Coordinate submission of electronic Funding Determination Tool (eFDT) submissions by all PMs
Manage and review all Consolidated Financial Tool (CFT) submissions as related to Planning Out Year (POY), Order of Priority List (OPL) and Bipartisan Infrastructure Law (BIL) requirements and projects
Assist with Strategic Resource Assessment (SRA) tool data maintenance, ingestion, exporting, reporting and training activities
Lead Planning support efforts for assigned Region(s) by providing thought leadership and education for stakeholders regarding planning initiatives, processes and information
Facilitate monthly regional planning meetings with stakeholders
Perform Order of Priority List (OPL)/MCACON/opportunity/requirements data management
Attend and contribute to monthly OFO-hosted Field Office calls
Assist with taskings; work with FOF, OFAM and OSF tasking teams as well as FOF PMs and Embeds to complete tasking assignments
Coordinate lease updates/tracking
Track Project Change Requests (CR) to include submissions, status and approvals
Provide meeting minutes for RSC meetings
Run project reports in TRIRIGA; notify RSC of any projects that need assignments
Prepare variety of recurring and ad hoc reports, including but not limited to, emergency contact lists, weekly work tracking spreadsheets, etc.
Establish various procedures, processes, and policies as necessary
Establish, maintain, and monitor a variety of records, including personnel files and records
Respond to human resources questions when possible
Assist in responding to and interacting with internal and external stakeholders
Advise RSC on mission support issues; identify and propose recommendations to any issues or concerns
Ensure that administrative procedures are being followed; communicate procedures and changes to staff
Navigate and utilize relevant systems such as SharePoint and TRIRIGA
Input data into various government databases
Assist in responding to taskers assigned by headquarters
Arrange training for maintenance personnel and maintain training records
Provide back-up support to other mission support staff
Provide production control for work orders when necessary
Liaison between customer and OSF for facilities needs
Provide administrative support to PIB Project Managers and Embedded Project Managers
Track funding, invoicing, and services for operational contracts