Mission Support Specialist

TeleSolv Consulting • Laredo, TX

1d • $45,000 - $65,000

About The Position

TeleSolv Consulting is seeking a Mission Support Assistant to support a Federal government client in a fast-paced, highly structured environment. This role provides direct administrative and facilitation support to Program Management Office (PMO) leadership and staff in support of facilities, construction, and real property initiatives. The Mission Support Assistant plays a key role in ensuring effective meeting coordination, executive-level administrative support, documentation control, and day-to-day operational efficiency.

Requirements

• Bachelor’s Degree
• Five (5) or more years of professional administrative or mission support experience
• Experience supporting senior leadership
• Experience coordinating meetings and preparing formal documentation
• Meeting facilitation and documentation
• Maintenance & Repair (M&R) coordination and reporting
• Administrative and executive support
• Data tracking and reporting
• Real property and facilities documentation support
• Financial tracking and purchase log management
• Quality assurance/quality control documentation
• Government systems data entry and management
• Communication and stakeholder coordination
• Document management and records control

Responsibilities

• Serve as facilitator for meetings and working sessions, including agenda preparation, tracking action items, documenting meeting minutes, and distributing meeting summaries
• Support Sector Mission Support activities, including coordination with Facility and Infrastructure Managers, Facility Operations Managers, Project Managers, and Contracting Officer Representatives
• Provide comprehensive administrative support to management, including travel coordination, document preparation, correspondence routing, and task tracking
• Track and report data within government systems of record, including TRIRIGA (or replacement systems)
• Maintain purchase logs, track funding actions, and coordinate with financial management personnel on balances and payments
• Assist with research on equipment and vendors, inventory tracking, and documentation management
• Prepare monthly Maintenance & Repair (M&R) Coordination reports outlining project status, costs, scope, modifications, and percent complete
• Maintain and update contract files, quality assurance/quality control documentation, and electronic and physical records
• Load completed documents into appropriate government systems and ensure records accuracy and completeness
• Generate standard and ad-hoc reports for management review
• Provide cross-training to new contractor personnel as requested
• Support coordination of meetings, logistics, and communication among internal and external stakeholders
• Ensure all documentation and data entries meet quality control standards and reporting timelines

Benefits

• TeleSolv Consulting offers a competitive compensation package including medical, dental, and vision insurance; 401(k) retirement savings plan with company match; paid time off (vacation, sick leave, and paid holidays); short- and long-term disability coverage; life insurance; and opportunities for professional development and training. Additional benefits may include telework options (if applicable), flexible scheduling, employee wellness programs, and performance-based incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level