Mission Support Specialist
About The Position
This project provides Program, Project, and Mission Support Services in support of facilities planning, construction, sustainment, and real property management initiatives nationwide. The team supports acquisition activities, financial tracking, facilities maintenance coordination, project oversight, reporting, and administrative operations to ensure successful execution of construction and infrastructure programs. The Mission Support Assistant supports PMO leadership by coordinating meetings, managing documentation, assisting with travel and task tracking, and ensuring smooth administrative operations across multiple stakeholders.
Requirements
- Bachelor’s Degree
- Five (5) or more years of professional administrative or mission support experience
- Experience supporting senior leadership
- Experience coordinating meetings and preparing formal documentation
Responsibilities
- Serve as facilitator for meetings and working sessions, including agenda preparation, tracking action items, documenting meeting minutes, and distributing meeting summaries
- Support Sector Mission Support activities, including coordination with Facility and Infrastructure Managers, Facility Operations Managers, Project Managers, and Contracting Officer Representatives
- Provide comprehensive administrative support to management, including travel coordination, document preparation, correspondence routing, and task tracking
- Track and report data within government systems of record, including TRIRIGA (or replacement systems)
- Maintain purchase logs, track funding actions, and coordinate with financial management personnel on balances and payments
- Assist with research on equipment and vendors, inventory tracking, and documentation management
- Prepare monthly Maintenance & Repair (M&R) Coordination reports outlining project status, costs, scope, modifications, and percent complete
- Maintain and update contract files, quality assurance/quality control documentation, and electronic and physical records
- Load completed documents into appropriate government systems and ensure records accuracy and completeness
- Generate standard and ad-hoc reports for management review
- Provide cross-training to new contractor personnel as requested
- Support coordination of meetings, logistics, and communication among internal and external stakeholders
- Ensure all documentation and data entries meet quality control standards and reporting timelines
Benefits
- TeleSolv Consulting offers a competitive compensation package including medical, dental, and vision insurance; 401(k) retirement savings plan with company match; paid time off (vacation, sick leave, and paid holidays); short- and long-term disability coverage; life insurance; and opportunities for professional development and training. Additional benefits may include telework options (if applicable), flexible scheduling, employee wellness programs, and performance-based incentives.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
