Ministry Contract Administrator

Trinity Health

4d•$75,592 - $113,389

About The Position

POSITION SUMMARY Responsible for coordinating and facilitating the contract process within assigned Ministry, including physician and vendor contracting. Accountable for maintaining contract process in compliance with applicable Ministry and Trinity Health policies and procedures. Serves as liaison between Legal Department and Ministry business owners in support of contract process. Responsible for supporting Trinity Health’s Contract Management System ("CMS") on behalf of Ministry. Serves as the local Ministry's CMS Contract Administrator, which includes managing Ministry user access and security, and working in collaboration with Trinity Health's CMS System Administrator in educating Ministry end users about the CMS, the impact of contract management and compliance, and other contract management processes. Assists the Legal Department with other projects. ESSENTIAL FUNCTIONS Knows, understands, incorporates and demonstrates the Trinity Health Mission, Vision and Values in behaviors, practices and decisions. Develops and adheres to standard process workflows for the creation, review, and approval of physician and other contracts administered by the Ministry and provides training and support to Ministry stakeholders involved in process workflow. Coordinates and develops contracts compliant with various federal and state laws that impact financial and other business arrangements between hospitals, physicians and other individuals and entities in a position to refer business to each other. Interacts with legal counsel and business owners routinely regarding contracting issues. Facilitates governance approval and documents compliance with required elements for any financial relationship between hospitals, physicians and other individuals and entities in a position to refer business to each other. Maintains Ministry CMS database and oversees Ministry user access and security by establishing standard criteria for access; reviews and modifies contract information in the CMS in coordination with other members of the Trinity Health Legal Department and the Trinity Health CMS System Administrator. Serve as primary contact within the Ministry for CMS user inquiries, follow-up, communications on system upgrades and other notifications. Develops and distributes CMS reports for CMS users and Ministry stakeholders. Responsible for planning, organizing and carrying out multiple projects simultaneously while adhering to multiple and competing deadlines and priorities.. Performs a variety of complex duties with a high degree of skill and accuracy, many of which are confidential in nature. Responsible for drafting correspondence and contracts; distributing and tracking executed agreements; analyzing contracts; assisting with administrative and regulatory reviews and contract compliance issues; performing legal research and writing, and assisting with other Legal Department matters. Maintains a working knowledge of applicable Federal, State and local laws/regulations; the Trinity Health Integrity and Compliance Program and Code of Conduct; as well as other Trinity Health and Ministry policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.

Requirements

Excellent contract administration experience as evidenced by serving previously in comparable roles, normally obtained through completion of a Bachelor’s degree in Business Administration, Information Technology, or certification by the National Association of Legal Assistants or Legal Assistant degree from an American Bar Association approved program or the equivalent, along with a minimum of five (5) years prior contract administration experience or equivalent combination of related education and experience.
Must possess excellent oral and writing communication skills.
Must possess strong problem solving skills and the ability to successfully coordinate and facilitate the work of groups in achieving desired goals and outcomes as evidenced by prior work experience.
Must possess strong interpersonal skills, self-motivation, personal initiative and desire to learn.
Must demonstrate ability and willingness to work in a team environment, and to interact positively with others.
Must possess ability to plan and complete work independently, with minimal supervision, and complete tasks on time on a consistent basis.

Nice To Haves

Prior experience working in a major law firm and/or corporate legal department a plus.

Responsibilities

Coordinating and facilitating the contract process within assigned Ministry, including physician and vendor contracting.
Maintaining contract process in compliance with applicable Ministry and Trinity Health policies and procedures.
Serving as liaison between Legal Department and Ministry business owners in support of contract process.
Supporting Trinity Health’s Contract Management System ("CMS") on behalf of Ministry.
Managing Ministry user access and security.
Working in collaboration with Trinity Health's CMS System Administrator in educating Ministry end users about the CMS, the impact of contract management and compliance, and other contract management processes.
Assisting the Legal Department with other projects.
Developing and adhering to standard process workflows for the creation, review, and approval of physician and other contracts administered by the Ministry and provides training and support to Ministry stakeholders involved in process workflow.
Coordinating and developing contracts compliant with various federal and state laws that impact financial and other business arrangements between hospitals, physicians and other individuals and entities in a position to refer business to each other.
Interacting with legal counsel and business owners routinely regarding contracting issues.
Facilitating governance approval and documents compliance with required elements for any financial relationship between hospitals, physicians and other individuals and entities in a position to refer business to each other.
Maintaining Ministry CMS database and oversees Ministry user access and security by establishing standard criteria for access; reviews and modifies contract information in the CMS in coordination with other members of the Trinity Health Legal Department and the Trinity Health CMS System Administrator.
Serving as primary contact within the Ministry for CMS user inquiries, follow-up, communications on system upgrades and other notifications.
Developing and distributing CMS reports for CMS users and Ministry stakeholders.
Planning, organizing and carrying out multiple projects simultaneously while adhering to multiple and competing deadlines and priorities.
Drafting correspondence and contracts; distributing and tracking executed agreements; analyzing contracts; assisting with administrative and regulatory reviews and contract compliance issues; performing legal research and writing, and assisting with other Legal Department matters.
Maintaining a working knowledge of applicable Federal, State and local laws/regulations; the Trinity Health Integrity and Compliance Program and Code of Conduct; as well as other Trinity Health and Ministry policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.