Ministry Contract Administrator

Trinity Health•Maywood, IL

34d•Onsite

About The Position

POSITION SUMMARY Responsible for coordinating and facilitating the contract process within assigned Ministry, including physician and vendor contracting, service agreements, non-disclosure agreements and various other agreements. Responsible for supporting Trinity Health's Contract Management System (“CMS”) and serves as the local Ministry’s CMS Contract Administrator. Accountable for maintaining contract process in compliance with applicable Trinity Health and Ministry policies and procedures. Serves as liaison between Legal Department and Ministry business owners in support of contract process. Responsible for contract intake, review and storage processes; managing electronic signature process ensuring all contracts are properly executed; in coordination with Trinity Health’s CMS System Administrator, developing and providing Ministry end user education, including the impact of contract management on compliance, and other contract management processes; and managing Ministry user access and security. Assists with other projects for the Legal Department as assigned. ESSENTIAL FUNCTIONS Knows, understands, incorporates and demonstrates the Trinity Health Mission, Vision and Values in behaviors, practices and decisions. Develops and adheres to standard process workflows for the creation, review, and approval of physician and other contracts administered by the Ministry and provides training and support to Ministry stakeholders involved in process workflow. Coordinates and develops contracts compliant with various Federal and State laws that impact financial and other business arrangements between hospitals, physicians and other individuals and entities in a position to refer business to each other. Interacts with legal counsel and business owners routinely regarding contracting issues. Facilitates governance approval and document compliance with required elements for any financial relationship between hospitals, physicians and other individuals and entities in a position to refer business to each other. Maintains Ministry CMS database and oversees Ministry user access and security by establishing standard criteria for access; reviews and modifies contract information in the CMS in coordination with other members of the Trinity Health Legal Department and the Trinity Health CMS System Administrator. Serves as primary contact within the Ministry for CMS user inquiries, follow-up, communications on system upgrades and other notifications. Develops and distributes CMS reports for CMS users and Ministry stakeholders. Responsible for planning, organizing and carrying out multiple projects simultaneously while adhering to multiple and competing deadlines and priorities. Performs a variety of complex duties with a high degree of skill and accuracy, many of which are confidential in nature. Responsible for drafting correspondence and contracts; distributing and tracking executed agreements; analyzing contracts; assisting with administrative and regulatory reviews and contract compliance issues; performing legal research and writing, and assisting with other Legal Department matters. Maintains a working knowledge of applicable Federal, State and local laws/regulations; the Trinity Health Integrity and Compliance Program and Code of Conduct; as well as other Trinity Health and Ministry policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.

Requirements

Requires paralegal certificate, degree in paralegal studies or a Bachelor’s degree in a health related field.
Five (5) or more years of experience working in a law firm and/or corporate legal department with an emphasis on corporate healthcare and contract administration.
Experience with legal research, filing and processing legal documents.
Must be comfortable operating in a collaborative, shared leadership environment.

Nice To Haves

Experience in corporate records and transactions preferred.

Responsibilities

Coordinating and facilitating the contract process within assigned Ministry, including physician and vendor contracting, service agreements, non-disclosure agreements and various other agreements.
Supporting Trinity Health's Contract Management System (“CMS”) and serves as the local Ministry’s CMS Contract Administrator.
Maintaining contract process in compliance with applicable Trinity Health and Ministry policies and procedures.
Serving as liaison between Legal Department and Ministry business owners in support of contract process.
Managing contract intake, review and storage processes
Managing electronic signature process ensuring all contracts are properly executed
Developing and providing Ministry end user education, including the impact of contract management on compliance, and other contract management processes
Managing Ministry user access and security.
Assisting with other projects for the Legal Department as assigned.
Developing and adhering to standard process workflows for the creation, review, and approval of physician and other contracts administered by the Ministry and provides training and support to Ministry stakeholders involved in process workflow.
Coordinating and developing contracts compliant with various Federal and State laws that impact financial and other business arrangements between hospitals, physicians and other individuals and entities in a position to refer business to each other.
Interacting with legal counsel and business owners routinely regarding contracting issues.
Facilitating governance approval and document compliance with required elements for any financial relationship between hospitals, physicians and other individuals and entities in a position to refer business to each other.
Maintaining Ministry CMS database and oversees Ministry user access and security by establishing standard criteria for access
Reviewing and modifying contract information in the CMS in coordination with other members of the Trinity Health Legal Department and the Trinity Health CMS System Administrator.
Serving as primary contact within the Ministry for CMS user inquiries, follow-up, communications on system upgrades and other notifications.
Developing and distributing CMS reports for CMS users and Ministry stakeholders.
Planning, organizing and carrying out multiple projects simultaneously while adhering to multiple and competing deadlines and priorities.
Performing a variety of complex duties with a high degree of skill and accuracy, many of which are confidential in nature.
Drafting correspondence and contracts
Distributing and tracking executed agreements
Analyzing contracts
Assisting with administrative and regulatory reviews and contract compliance issues
Performing legal research and writing, and assisting with other Legal Department matters.
Maintaining a working knowledge of applicable Federal, State and local laws/regulations; the Trinity Health Integrity and Compliance Program and Code of Conduct; as well as other Trinity Health and Ministry policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.