Military Administrative Specialist (MilAdmin)| Active Secret Clearance Required

Loch Harbour Group, Inc. • San Diego, CA

18m • Onsite

About The Position

Loch Harbour Group, Inc. is seeking a detail-oriented Military Administrative Specialist (MilAdmin) to provide comprehensive administrative, personnel, and manpower support within a U.S. Navy operational environment.

This role supports military personnel lifecycle activities including evaluations, manpower tracking, directives administration, awards processing, and workforce reporting. The ideal candidate will have strong organizational skills, familiarity with Navy processes, and the ability to support a dynamic workforce with frequent personnel rotations.

Requirements

• Active Secret Security Clearance (required at time of hire)
• Ability to work onsite in San Diego, CA 5 days a week
• Knowledge of Navy ERP and SAP modules, including: Finance Human Resources Logistics Procurement Acquisition Project Systems Workforce Management Materials Management Sales & Distribution
• Bachelor's level degree in Accounting, Finance, Economics or Business Administration.
• 3 years of professional experience

Responsibilities

• Prepare, track, and route military evaluations (e.g., NAVFIT) while maintaining personnel rosters, manning documents, and accountability reports in compliance with Navy requirements
• Manage manpower and billet documentation, including BIN tracking, personnel status changes, and workforce alignment; develop workforce status reports to support leadership visibility
• Prepare, review, and route command directives, executive correspondence, staff packages, and reports, ensuring accuracy, formatting consistency, and compliance with Navy administrative standards
• Administer and track awards packages and personnel actions, coordinating across Military Administration, Directives, and Manpower offices to ensure timely and accurate processing
• Monitor and manage leadership taskers and administrative actions within FlankSpeed and enterprise systems, ensuring timely completion and clear status reporting
• Draft reports, briefs, and presentations using Microsoft Office Suite, while maintaining organized records aligned with inspection readiness standards
• Maintain shared drives and collaboration platforms using SharePoint, Teams, and Jira, supporting workflow tracking and coordination
• Handle official and sensitive documentation, including mail processing and PCS-related packages, ensuring proper tracking and distribution
• Provide administrative support to military personnel including check-in/check-out processing, sponsorship coordination, and customer support, while adapting to frequent personnel rotations

Benefits

• Competitive salaries
• Paid time off
• Health, dental and vision insurance
• Company paid short/long term disability
• Company paid Life and Accidental Death & Dismemberment insurance
• 401(k) (up to 5% matching)
• Flexible Spending Accounts (FSA)
• Other company perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees