Portfolio Council Coordinator| Active Secret Clearance Required

Loch Harbour Group, Inc.•San Diego, CA

About The Position

Loch Harbour Group, Inc. is seeking a Portfolio Council Coordinator to provide administrative and operational support to the Portfolio Board (PB), Portfolio Council (PC), and associated working groups. The Coordinator will support meeting execution, industry engagements, briefing preparation, event coordination, and budget tracking activities while maintaining collaboration platforms and repositories that support council operations. This role requires strong organizational skills, attention to detail, and the ability to coordinate across multiple stakeholders in a fast-paced environment.

Requirements

Experience with knowledge management tools (SharePoint, Atlassian Wiki, Interlinks/docs)
Strong MS Office and Teams skills (Word, PowerPoint, Outlook, Excel, Teams, Forms, Planner, etc.)
Ability to learn new skills quickly
Professional communication skills to engage with executive level personnel and industry partners
Experience with calendar management and event planning
General administrative experience with conference room management, supplies, printing, and meeting logistics
SECRET cleared, TS/SCI eligible

Responsibilities

Support PB/PC/Space Working Group Meeting
Coordinate/Facilitate Industry Engagements
Maintain PC SharePoint Site and related resources (e.g. calendar, brief repository)
Support budget tracking and reporting
Coordinate/prepare presentations and data calls
Facilitate PMW reviews and bi-annual reviews
Support event planning and participation (e.g. conferences, tech tours)
Manage conference room and supplies
Provide ad hoc support for brief building and other tasks
Coordinate with briefers, schedule conference room, and manage calendar invites for PB/PC/Space Working Group Meetings
Maintain Company Tracking Information and Repository of briefs for Industry Engagements
Update and maintain Teams PC Events Calendar and PC SharePoint Site
Monitor and assist with PC budget tracking, including generating reports and coordinating with BFM
Coordinate scheduling, conf room/teams/vtc, and performer coordination for PMW bi-annual reviews
Register BPMs for SD conferences and coordinate logistics
Print out PC/Small Business Handouts, update BPM posters, and set up booths for large events
Maintain lists for technology and people, coordinate production and installation of vision posters with PAO
Order supplies, manage conference room calendar, and serve as main POC for conference room usage
Participate in planning meetings, prepare materials, organize events, and coordinate logistics for Center-wide Tech Tours
Perform tasks such as managing Hub pages, facilitating meetings, and maintaining repositories as needed.