Midwifery Administrative Coordinator

Oregon Health & Science University•Portland, OR

5d•Hybrid

About The Position

The Midwifery Clinical Support Administrative Assistant is a hybrid position. This Administrative Coordinator (AC) will support midwifery faculty clinical practice operations at two locations. The AC will work with midwifery practice leadership to ensure clinician scheduling, credentialing, onboarding on of new clinicians, ongoing clinician professional compliance, and payroll submission as well as general practice support and administrative needs to ensure a smooth flow of operations. This position will act as a liaison between the SON Human Resources department and support the Midwifery Practice Manager and Senior Associate Dean for Practice for SON clinical practice outreach.

Requirements

Four years of general office or secretarial experience; OR An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR A Bachelor’s degree and two years of general office or secretarial experience; OR An equivalent combination of training and experience. Additional certifications may be required based on the specific department the position resides in, as indicated by the position description. Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience. Contact Compensation for confirmation of eligibility.
Previous work experience with clinical scheduling and payroll submission
Demonstrated professionalism and integrity
Demonstrated successful work experience with Microsoft Word, PowerPoint, Excel
Well-versed and developed technology skills
Ability to take initiative and ownership of responsibilities
Excellent forecasting, analytical, critical thinking and problem-solving skills
Excellent attention to detail; successful demonstration of experience working in detail-oriented capacity with proven record of accuracy
Excellent interpersonal skills, initiative and the ability to work with diverse groups; students, faculty, staff, community business partners.
Excellent organizational skills; ability to be self-directed and set own work priorities
Ability to multi-task in a fast-paced environment
Ability to be flexible regarding job assignments and support for other co-workers as needed
Successful demonstration of positive teamwork attitude
Ability to work effectively as a team member
Excellent written communication skills
Successful demonstration of effectively working with complex processes
Ability to remain calm and patient in the face of competing demands

Nice To Haves

Experience working in the healthcare field
Scheduling experience
Timekeeping experience
Experience with scheduling software (e.g. Qgenda)
Experience with timekeeping systems (e.g. UKG, Kronos)

Responsibilities

Clinical Operational Support—General support for the SON Midwifery Faculty Clinical Practices at all practice locations:
Assist with the credentialing, onboarding, and ongoing compliance processes for all newly hired midwifery and current faculty
Organization of all midwifery clinical faculty ambulatory and inpatient schedules at all midwifery practice locations
Qgenda (or other scheduling software) scheduling program
Smart Web scheduling program
Interface with ambulatory and inpatient Leads
Maintain clinic/inpatient shift statistic spreadsheets as part of tracking performance measures.
Creates monthly reports based on these statistics.
Time Keeping and Payroll submission for all PTO, sick, per diem, and other leave hours for the Midwifery Faculty at all practice locations.
Liaison with SON Timekeeping for complex timekeeping and payroll situations.
Serve as scheduler for online Webex meetings, interviews, and events for Midwifery Faculty practice, assist with meeting agenda development, take meeting minutes,
Administrative support for Group Prenatal Care, including ordering of supplies
Process all P-card transactions and reimbursements as directed by the manager/director.
Provide general administrative support to the Midwifery clinical practice
Assists in development and maintenance of Quality Assurance projects
SON Support:
Liaison for Human Resources support for all clinical providers in the SON
Reviews policies and procedures for obtaining relevant OHSU services
Supports the Midwifery Practice Manager and Senior Associate Dean for Practice for SON Clinical Practice Outreach: including credentialing, intake/change/term documents, FPPE, OPPE of SON clinicians outside of the midwifery practices.