Middle School Administrative Assistant

Kamehameha Schools

5d•$21 - $27•Onsite

About The Position

Kamehameha Schools Kapālama Middle School is looking for an Administrative Assistant to join their team! This role is perfect for someone with great people skills who enjoys being a helpful, reliable point of contact. The ideal candidate will be a resourceful multitasker who keeps information organized, can support events and daily operations, and provides prompt, efficient responses to inquiries across multiple departments, parents, and students. This is a regular, full-time position working Monday – Friday, 6:45am – 3:30pm. Job Summary Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, assisting with budget and purchasing activities, and serving as a primary contact for visitors.

Requirements

High School Diploma/Equivalent.
Minimum of 1 year administrative or directly related experience.
Ability to work flexibly.
Good written, verbal, and interpersonal skills.
Good organizational skills.
Ability to work with general office equipment.
Good computer knowledge.
Ability to handle confidential information.
Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

Nice To Haves

Experience working in an educational setting.

Responsibilities

Provides general administrative support to different departments within the division/group.
Receives and screens incoming messages and correspondence.
Provides information and responds to inquires.
Disseminates information internally.
Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
Establishes and maintains files, many confidential in nature that may include personnel, payroll, student records, and general office files.
Communicates and provides information for visitors and outside sources.
Assists in the preparation and maintenance of the department budget, including handling purchase requisitions, purchase orders, and reimbursement claims.
Coordinates and arranges staff events.
Assists in preparing reports needed by the department.
Provides back up to other administrative staff and cross trains.