Membership Data Specialist - Inglewood High School

Boys & Girls Clubs of Metro Los Angeles•Inglewood, CA

About The Position

The Membership Data Specialist supports accurate and timely data management for school-based programs. This role is responsible for maintaining student membership records, ensuring attendance is entered and verified, and supporting data reporting requirements. This position is primarily administrative and systems-focused, with limited, task-based communication with families to support documentation and program participation. This role does not manage a front desk or collect payments, and works closely with the Site Coordinator.

Requirements

High school diploma or equivalent required
Minimum of 6 months of administrative, data entry, or clerical experience preferred
Strong attention to detail and accuracy in data entry
Ability to manage multiple tasks and meet deadlines
Basic proficiency in Microsoft Office (Excel, Word, Outlook), including ability to update and maintain Excel tracking documents
Comfortable working with databases and data systems
Strong organizational and time management skills
Ability to follow established processes and procedures
Effective written and verbal communication skills
Travel between Boys & Girls Clubs of Metro Los Angeles sites and schools and various field trip sites as well as in the community is required. Must meet the insurance standards of Boys & Girls Clubs of Metro Los Angeles.
This position may be assigned to any sites within the Club as needed to accommodate changes in programming, staffing, or operational requirements.
Hours are based on school calendar and attendance patterns/trends – evening hours are required during the school year; hours will vary during summer and school breaks; occasional weekend hours are required
The position requires the ability to maintain a stationary position and engage in physical activities such as moving, bending, reaching, and positioning. It may also involve traversing and ascending/descending as necessary. The role includes frequent interruptions via in-person contact, phone calls, and email communications.
Work environments may vary, encompassing both indoor and outdoor conditions based on activity locations. Additionally, interactions with youth and adults may involve moderate to high noise levels during activities. Physical exertion may be necessary to move and transport supplies and equipment.

Nice To Haves

Experience working in youth programs, schools, or nonprofit settings is a plus
Bilingual (English/Spanish) preferred

Responsibilities

Data Entry & System Accuracy
Enter and maintain student membership records in the Vision Membership Tracking System
Ensure all daily and program attendance is entered accurately and consistently
Review data regularly to identify and correct errors, duplicates, or missing information
Maintain organized and up-to-date electronic and physical student files
Data Monitoring & Compliance
Conduct routine audits of membership and attendance data to ensure accuracy and completeness
Ensure all required documentation (e.g., membership applications, sign in sheets, grant-related information) is collected and properly recorded
Follow established processes and timelines to support compliance with organizational and grant requirement
Reporting Support
Assist in preparing daily, weekly, and monthly data reports, including maintaining and updating tracking tools (e.g., Excel spreadsheets), as needed
Support grant reporting by ensuring accurate and complete data is available
Provide basic data summaries to the Site Coordinator upon request
Program & Support Staff
Collaborate with program staff to ensure attendance is captured and submitted daily
Follow up with staff to resolve missing or incomplete attendance records
Support participant onboarding by ensuring all required information is entered accurately
Family Communication
Contact parents/guardians as needed to:
Remind them to submit membership applications or required documents
Follow up on missing forms (e.g., permission slips)
Share basic program reminders (e.g., upcoming events or deadlines)
Respond to basic questions and refer more complex concerns to the Site Coordinator
Communication & Coordination
Work closely with the Site Coordinator to ensure alignment on data expectations and timelines
Communicate with staff and families to collect or clarify required information
Support overall site operations through administrative and data-related tasks