Member Engagement Coordinator

Arch Amenities Group•Whitefish Bay, WI

About The Position

The Member Engagement Coordinator ensures a 'Member-First Experience' by fostering a welcoming environment, upholding our mission of community wellness, and exceeding service expectations at every touchpoint. They will ensure that our facility operates at the highest standards of excellence by overseeing front-line staff, managing member feedback, and maintaining a professional, organized environment. This role balances administrative precision with high-energy people management.

Requirements

Minimum of 2 years of post-secondary education and/or work experience that is relevant to this position
Proven background in fitness center operations or supervisory management.
Strong interpersonal skills with a "member-first" mentality.
Highly organized with the ability to manage multiple inventory streams.
Proficient in conflict resolution and cross-departmental coordination.
Ability to respond to staff and member inquiries within 24 hours via various communication channels
Use of CRM and Microsoft Office Suite
CPR and First Aid Certified

Responsibilities

Recruitment & Training: Oversee employment for Front Desk and Health Center Attendants, including hiring, onboarding, and continuous training.
Supervision: Oversee the daily operations of the Front Desk and Health Centers.
Performance Management: Conduct regular performance reviews and hold weekly one-on-one meetings with full time staff to ensure growth and accountability.
Scheduling: Create and manage staff availability and schedules, serving as the primary point of contact for shift coverage or employee emergencies.
Meetings: Conduct monthly meetings for all Member Services Staff (Front Desk and Health Center)
Comment Card System: Review all member comments, coordinate cross-departmental follow-ups, and ensure every concern is resolved within 24 hours.
Communication Liaison: Act as the bridge between the Front Desk, Health Center, and other departments to ensure consistent communication of new programs and agency updates.
Member Events: Actively participate in monthly Member Appreciation events and various community outreach initiatives.
Environment Standards: Maintain a consistently clean, professional, and organized environment at all desks and locker areas.
Inventory Control: Manage the Lost and Found recovery process. Monitor and order inventory for both office supplies and Health Center supplies.
Policy Development: Create, update, and maintain the Desk Policy and Procedures Manual and the New Employee Welcome Packet to ensure all protocols remain current.
Maintenance: Coordinate repairs, preventative maintenance and closures with Maintenance, Building Services and Operational Staff
Manager on Duty (MOD): Perform weekly MOD shifts, including weekends and holidays as required.
Administrative Oversight: Manage departmental payroll and ensure all staff adhere to the professional business casual dress code.
Operational Support: Be prepared to cover front-line shifts in the event of staffing gaps to ensure uninterrupted service to members.
Reporting: Assist or oversee monthly and quarterly audits of health center joins/cancels to ensure accurate reporting and availability of lockers.
Technology: Use of current CRM, Microsoft Office, schedules, communication and manage employees via our scheduling App-Sling.
Trainings: participate in AAG and JCC mandatory trainings per Human Resources