Meetings & Events Senior Planner

Vertex Inc. • Boston, MA

56d • Hybrid

About The Position

The Senior Meetings & Events Planner will be responsible for delivering strategic meeting planning for a variety of meetings independently and with the support of preferred logistics vendors. This role will be skilled in ensuring seamless execution of highly complex events while fostering strong relationships with global teams and suppliers. The ideal candidate will demonstrate problem-solving and interpersonal skills with a global point of view, and partner with cross-functional planning teams to ensure meeting logistics and planned activities are aligned and support the overall meeting goals and objectives. The ideal candidate must possess strong HCP/Compliance knowledge and experience and the ability to act as a solid meetings management resource both internally and externally.

Requirements

• Bachelor’s Degree
• 5+ years of global meeting & event planning experience
• Proficient and professional meeting planning experience in a corporate setting.
• Strong organization and time management skills, ability to simultaneously keep multiple projects prioritized and moving with multiple stakeholders.
• Experienced contract negotiations skills with in-depth understanding of hotel and venue legal and business terms.
• Ability to guide negotiations of venue and vendors contracts, securing the best possible terms to provide Vertex with the most flexibility, financial security and cost saving opportunities.
• Strong verbal and written communication skills, comfortable in group and individual presentations across all levels of the organization.
• Strong knowledge of HCP Compliance regulations and ability to apply critical thinking to identify and escalate compliance risks to the Office of Business Integrity & Ethics while adhering to and implementing guidelines and monitoring team adherence.
• Committed to delivering the highest level of customer service.
• Flexibility and ability to successfully navigate ambiguity and succeed in a rapidly changing, fast-paced, deadline-driven environment with multiple priorities.
• A desire to be part of a highly innovative company aimed at transforming the lives of people with serious diseases, their families and society.
• Proficient in Microsoft Office suite.

Nice To Haves

• Previous Pharmaceutical Experience a plus
• Supplier/Vendor management experience a plus
• Prior working knowledge of Cvent Event Management software program preferred.
• CMP and or CMM Certification (a plus but not required)

Responsibilities

• Provides strategic guidance support and management to preferred logistics agencies on an event-by-event basis.
• Strong project management skills managing multiple projects, vendors, and processes.
• Consult and navigate cross-functional planning teams, vendors, and Business Owners through complex logistical planning by setting roles & responsibilities, adherence to HCP compliance and transfer of value, meeting best practices and strategy, and expectation of deliverables.
• Demonstrated ability to build and manage complex budgets and guide vendors to manage multiple budgets with different timelines and deliverables.
• Identify and resolve day-to-day matters related to project requirements, cross-functional processes, and vendor management operations.
• Build and maintain strong partnerships with Business Owners and consult on meeting goals & objectives to provide strategic support solutions.
• Ability to strategically engage and advise Business Owners across diverse meeting formats and therapeutic areas
• Must possess ability to manage, communicate and interact with various of levels of internal business owners in professional and knowledgeable manner at all times
• Strong adherence to internal & HCP compliance, transparency rules and reporting, knowledge and understanding of GDPR requirements.
• Ability to travel domestically and globally at least 30% of the time.

Benefits

• This role is eligible for an annual bonus and annual equity awards.
• Some roles may also be eligible for overtime pay, in accordance with federal and state requirements.
• At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations.
• From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees