Meeting & Experience Coordinator

Food for Thought•Westchester, IL

13d•$21 - $23•Onsite

About The Position

As a Meeting & Experience Coordinator with Food For Thought, you will play a key role in delivering an elevated workplace hospitality experience within one of our client’s offices. As part of our Workspace Solutions team, you will support daily (Monday- Thursday) food operations. The Meeting & Experience Coordinator works closely with the Food For Thought kitchen and warehouse teams to ensure smooth and efficient ordering and delivery process. This position also involves managing catering logistics, setting up and breaking down meeting spaces, maintaining pantry supplies, and ensuring the overall guest experience meets the highest standards of quality and hospitality.

Requirements

Experience catering, food service, or hospitality operations.
Strong communication skills with the ability to work effectively across departments and with client contacts
Ability to multitask and stay organized in a fast-paced environment
Experience using catering or event management software to submit and manage orders
Comfortable working with dietary restrictions and allergen labeling
Flexible and adaptable to changing priorities and event needs

Nice To Haves

Team-oriented with a collaborative and proactive approach.
Outgoing and professional demeanor with a strong commitment to customer satisfaction.
Experience in a corporate hospitality or conference center environment.

Responsibilities

Receive and verify daily deliveries for breakfast, lunch, snacks, and snack programs
Coordinate and execute buffet setup for meals and snack services, ensuring a clean, organized, and visually appealing presentation
Develop tent cards and ensure guests understand ingredients and dietary requirements
Maintain buffet stations throughout service, including replenishment, cleanliness, and organization
Clear and reset buffet following service
Menu and program development, providing a high-touch, hospitality-driven experience for guests and employees
Communicate effectively with internal teams to ensure accurate ordering and timely delivery
Stock grab-and-go items, continental breakfast offerings, and pre-packaged snacks in multiple kitchen locations
Replenish snacks throughout the day to ensure consistent availability and variety
Ensure kitchens are fully stocked with plates, mugs, utensils, and other serviceware
Conduct daily walkthroughs to collect dirty dishes, mugs, and utensils from desks and common areas
Wash dishes using onsite equipment and handwashing as needed (including adapting to equipment limitations when necessary)
Maintain cleanliness and organization of all kitchen, pantry, and storage areas, including sweeping and mopping as needed
Remove trash, composting and recycling, including staging trash bags in designated areas for pickup
Monitor and maintain inventory levels of all café, pantry, and kitchen items
Place orders for kitchen supplies and snacks based on usage and upcoming needs
Ensure proper storage and rotation of all food items
Create and update monthly buffet menus in alignment with culinary direction and client preferences
Build and maintain menus within internal systems, ensuring accurate descriptions and dietary labeling
Print and update buffet signage, including tent cards and menu displays
Gather and share feedback on meals and overall program performance with the Executive Chef and culinary team
Collaborate on menu and program enhancements based on client feedback and trends