Meeting Event Planner (77293)

Tribal Tech, LLC•Alexandria, VA

7d•Hybrid

About The Position

Meeting/Event Planner Administration for Native Americans (ANA) Tribal Tech, LLC is in search of a Meeting/Event Planner to provide all aspects of logistical support for tribal advisory council meetings, workgroups and conferences for the Administration for Native Americans (ANA). The Meeting/Event Planner is responsible for managing requests and planning logistics for both small and large meetings and conferences. This includes overseeing a calendar of all events and ensuring responsiveness to reporting and meeting contract requirements. They will provide support while practicing culturally sensitive principles in all materials, communications, and interactions with grantees and meeting/conference attendees. The Administration for Native Americans promotes self-sufficiency for Native Americans by providing discretionary grant funding for community-based projects, and training and technical assistance to eligible tribes and native organizations. To maximize resources on behalf of native communities, ANA partners with related programs in the Administration for Children and Families and the Department of Health and Human Services, as well as with other Federal agencies and nonprofit organizations. Who We Are: Tribal Tech, LLC (Tribal Tech) is a Native American, woman-owned 8(m) certified small business based in Alexandria, VA. We provide high-quality management and technical services to federal, tribal, state, local and private sector entities. Since 2010, Tribal Tech has served Indigenous communities through culturally responsive and impactful services and supported federal agencies addressing a variety of initiatives. Our approach integrates Indigenous knowledge systems with evidence-based practices to address the unique challenges facing Native communities and youth though over the past few of years, we have expanded our reach into the National Security and Defense sectors. Tribal Tech is named on the Inc. 5000 Fastest Growing Companies Hall of Fame. Location: Hybrid in Washington, D.C. or Remote

Requirements

Detail oriented with strong ability to anticipate needs and act accordingly.
Able to prioritize, multitask, deliver quality results under tight deadlines, and adapt as needed.
Ability to create effective messaging and collaborate with multiple sources.
Ability to be innovative, creative and flexible in meeting client goals.
Strong written and verbal communication skills.
Self-directed and highly motivated with excellent customer service skills.
Demonstrated cultural sensitivity and cross-cultural communication.
Possess strong judgment and decision-making abilities, coupled with the capacity to take initiative.
Ability to work both individually and in a dynamic team environment.
Proficiency in MS Word, Excel, PowerPoint, Outlook, and SharePoint are preferred.
Successful completion of a background investigation is required.
Bachelor’s Degree in a related field.
3-4 years of relevant work experience.
Experience in arranging conferences, including negotiating hotel contracts, reserving room blocks, securing meeting space, meeting audiovisual requirements, arranging hotel transportation, and preparing meeting materials.
Experience working with federally recognized tribes and/or hosting Native American events.

Nice To Haves

Knowledge of web communications, webinar platforms, and social media preferred.
Experience in planning and logistics for Tribal Consultations is desired.
A general understanding of budget and finance principles, as well as Federal Travel Regulations, is helpful but not required.

Responsibilities

Planning and logistical support, including onsite support, for national and regional tribal grantee conferences with 200-500 attendees, and advisory council meetings with 15-20 attendees.
Process expense report reimbursements for designated participant travel to national and regional conferences.
Understand Federal Travel Regulations and GSA per diem rates.
Maintain a calendar of events in collaboration with organizational partners and the federal client.
Track event logistics and process requirements to ensure successful event planning, implementation, follow up and close out activity.
Support timely acquisition and accessibility of conference/event training materials, including marketing available resources to event participants.
Assist a high-level executive in a fast-paced environment with administrative tasks.
Support ANA leadership with administrative and project coordination tasks across departments.
Provide general administrative support to the ANA project team as needed.
Other duties as assigned.