Meeting Event Manager I

Maritz • Santa Clara, CA

24d • Hybrid

About The Position

The Meeting Event Manager I functions as the primary client liaison and lead for assigned programs/events. Manage corporate meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively working with clients. Responsible for coordination of all planning from post contract execution to final billing, while providing unparalleled levels of customer service. Work closely with client contact to understand and meet program objectives/outcomes. The Event Manager is responsible for managing programs and events from start to finish, ensuring all details are executed accurately and on time. This role involves coordinating logistics, maintaining strong client relationships, and managing budgets to deliver successful outcomes. You’ll work closely with suppliers, clients, and internal teams to ensure seamless operations and client satisfaction.

Requirements

• Bachelor’s degree or equivalent experience.
• 1–3 years of experience in event or meeting management, including budget maintenance.
• Strong organizational and communication skills with the ability to manage multiple projects.
• Proficiency in Microsoft Office and ability to learn new technology quickly.
• Ability to travel approximately 20%.

Nice To Haves

• Destination knowledge or prior hotel sales experience.
• Experience developing and maintaining client and supplier relationships.

Responsibilities

• Manage programs and events from contract turnover through final billing using business management systems.
• Coordinate site inspections and develop detailed itineraries and working agendas.
• Communicate between suppliers and clients to ensure all requirements are met.
• Maintain accurate records, system input, and complete file management per company policies.
• Serve as day-to-day client contact, conducting regular status meetings and ensuring objectives are achieved.
• Manage program budgets, review and audit billing for accuracy, and track expenses.
• Initiate and reconcile supplier payments as needed.

Benefits

• Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more!
• Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked.
• View all details at www.MaritzBenefits.com.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees