Meeting and Events Coordinator

Nutanix • Durham, NC

1d • Onsite

About The Position

Hungry, Humble, Honest, with a Heart. The Opportunity This is a great opportunity to join our small but mighty Facilities team in Durham. We’re looking for a proactive, detail-oriented Meeting & Event Coordinator to plan and execute internal meetings, events, and programs from start to finish. This role partners closely with internal teams and vendors to deliver high-quality experiences that support business goals and enhance employee engagement. The ideal candidate thrives in a fast-paced, hands-on environment and brings a strong passion for creating engaging, well-executed experiences. This is an on-site role with direct involvement in event setup, execution, and follow-up.

Requirements

• 2–4 years of experience in event coordination, hospitality, or similar role
• Strong organizational, multitasking, and problem-solving skills
• Excellent communication and stakeholder management abilities
• Experience managing vendors, budgets, and multiple events simultaneously
• Proficiency in Microsoft Office Suite
• Strong attention to detail with an eye for quality, food, and aesthetics
• Ability to work independently in a fast-paced environment
• Comfortable being on-site, including standing, walking, and lifting up to 25 lbs

Responsibilities

• Plan, coordinate, and execute meetings, events, and team activities
• Partner with stakeholders to understand goals and recommend themes, catering, setup, and décor
• Manage all event logistics including catering, AV, space setup, and coordination with IT/facilities
• Directly responsible for event setup, teardown, and on-site execution
• Manage vendor relationships, contracts, and performance
• Track budgets, expenses, and identify cost-saving opportunities
• Order and maintain food, snacks, and event supplies
• Create event timelines, diagrams, and post-event follow-ups
• Support employee engagement through seasonal events, pop-ups, and special programs
• Plan and execute programs, events, and workplace initiatives that promote employee engagement, well-being, and a positive office culture
• Provide general support to the events team and other administrative duties as needed

Benefits

• full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees