Medical Secretary - Edison, NJ

NavitasPartners • Edison, NJ

1d • Onsite

About The Position

"Navitas Healthcare, LLC" is seeking a detail-oriented and organized Medical Secretary to provide comprehensive administrative and coordination support within a healthcare setting. This role supports medical staff leadership and plays a key role in managing departmental functions, meetings, and patient-facing activities. The ideal candidate will have strong multitasking abilities, excellent communication skills, and experience in a clinical or medical office environment.

Requirements

• High school diploma or equivalent
• Minimum 2 years of administrative or secretarial experience (4+ years preferred)
• Proficiency in Google Workspace and standard office software
• Strong organizational, communication, and multitasking skills

Nice To Haves

• Experience with Epic and Dentrix systems
• Prior experience in a hospital, healthcare, or oral surgery setting
• Coursework in medical terminology
• Formal training in secretarial or administrative studies

Responsibilities

• Answer incoming calls, respond to emails, and manage messages, faxes, and mail distribution
• Schedule, confirm, and follow up on patient appointments, including rescheduling missed visits
• Perform patient check-in/check-out and maintain organized and welcoming common areas
• Verify medical and dental benefits and assist with patient documentation
• Create and maintain electronic medical records using systems such as Epic and Dentrix
• Scan and upload documents, and manage lab case check-ins
• Coordinate meetings including room scheduling, agenda preparation, and distribution of notices
• Attend meetings as required, prepare and distribute minutes within one week, and track follow-ups
• Develop and maintain on-call schedules and communicate updates effectively
• Prepare correspondence, reports, and documentation in a timely manner
• Perform clerical tasks including filing, copying, and supply management
• Provide administrative support for residency programs and departmental initiatives
• Assist with special projects and provide backup support to other administrative staff

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees