Medical Records Technician Outpatient Team Lead GS9 Rating

International SOS Government Medical Services•Temple, TX

29d

About The Position

This position will support the US Department of Veterans Affairs Critical Staffing Program. The person in this position will represent International SOS Government Medical Services, Inc. and provide services outlined below: Provide outpatient professional medical coding leadership and coordination to meet Veterans Affairs (VA) standards for timeliness and accuracy; query providers to resolve documentation issues; ensure compliance with Veterans Health Administration (VHA), Centers for Medicare & Medicaid Services (CMS), Health

Requirements

Registered Health Information Technician (RHIT)
Certified Coding Specialist (CCS) or Certified Coding Specialist–Physician-based (CCS-P)
Registered Health Information Administrator (RHIA)
American Academy of Professional Coders Certified Professional Coder (CPC)
Minimum three (3) years of continuous coding experience in a facility with a patient population equal to or greater than the VA
ICD-10-CM, ICD-10-PCS, CPT, HCPCS
VA systems: Veterans Health Information Systems and Technology Architecture (VistA), Computerized Patient Record System (CPRS), and Vista Integration Reporting and Revenue (VIRR)
Use of Evaluation and Management (E/M) calculator when mandated
High school diploma or equivalent
Must be able to read, write, and speak English to effectively communicate
US Citizen or Permanent Resident Card is required
Pass/possess VA Public Trust Clearance

Responsibilities

Review provider medical record coding for completeness and accuracy; clarify and correct as necessary.
Process record coding within seven (7) calendar days.
Achieve ≥95% accuracy for Current Procedural Terminology (CPT) / Healthcare Common Procedure Coding System (HCPCS), Evaluation and Management (E/M), and International Classification of Diseases, Tenth Revision, Clinical Modification (ICD‑10‑CM) / Procedure Coding System (ICD‑10‑PCS) as applicable.
Query providers via email or VistA Integration Revenue and Reporting (VIRR) using an approved form.
Close VIRR queries no later than thirty (30) days after date of discharge or service; record final impact at closure.
Provide coding guidance; develop training materials; present ongoing training; coordinate, assign, and monitor workflow; orient and instruct new coding personnel and/or students; provide input for performance evaluations and hiring. (Lead‑only, not supervisory).
Ensure audit findings and claim denials related to coding errors are resolved; correct daily coding rejections for accurate billing and data collection.
Provide required reports and briefings to the designated Central Texas Veterans Health Care System (CTVHCS) point of contact and the Contracting Officer’s Representative (COR).
Meet regularly with the COR and Contracting Officer (CO) with agendas and minutes addressing timeliness, accuracy, and completeness.
Submit quality assurance/quality improvement (QA/QI) reports and other COR‑required reports per Services Summary threshold.
Use Computerized Patient Record System (CPRS), Veterans Health Information Systems and Technology Architecture (VistA), and VistA Integration Revenue and Reporting (VIRR), including the Veterans Integrated Service Network (VISN)‑mandated Evaluation and Management (E/M) calculator.
Apply official coding references: ICD‑10 Official Coding Guidelines; CPT Assistant; Coding Clinic; National Correct Coding Initiative (NCCI); and CMS guidance.
Perform 100% data validation of assigned encounters and maintain documentation for COR review; keep abreast of regulatory changes affecting coded information.
Complete required organizational compliance education, including assigned requirements that are client-specified, for Joint Commission Healthcare Staffing Services certification or other regulatory bodies.