Medical Records Specialist

Citizen Advocates, Inc. • Malone, NY

10d • $17 - $22 • Onsite

About The Position

The Medical Records Specialist is responsible for the accurate, timely, and confidential management of patient health records at a behavioral health facility operating under OMH and OASAS regulations. A key focus of this role is handling medical records requests from external agencies and stakeholders while maintaining professional and cooperative relationships with all requestors and community partners.

Requirements

• High school Diploma or equivalent.
• Coursework or certification in Health Information Management preferred
• Minimum 1 year Experience handling medical records in a behavioral health, medical health, hospital, or social service setting.

Nice To Haves

• Coursework or certification in Health Information Management preferred

Responsibilities

• Records Request Management Receive, evaluate, and process medical records requests in compliance with HIPAA and New York State confidentiality laws.
• Verify proper authorizations are in place before releasing any information.
• Track and log all requests and disclosures using internal recordkeeping.
• Ensure sensitive documents are redacted appropriately based upon request type.
• Coordinate the release of records from authorized parties (not limited to): Department of Social Services Probation and Parole Officers Social Security Administration Legal representatives (attorneys, courts, subpoenas) Insurance Companies Other health care entities Self-Requests
• Adhere strictly to confidentiality policies, HIPAA, 42 CFR Part 2, and OMH/OASAS Regulations.
• Participate in annual privacy and security training and support clinic-wide compliance initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED