Medical Records Manager
About The Position
The Medical Records Manager is responsible for the management and oversight of the medical records department to ensure accurate, complete, and confidential maintenance of patient health information. The role involves leading a team of medical records staff, maintaining compliance with legal and regulatory requirements, and optimizing the efficiency of department operations through the implementation of policies/procedures and the use of technology. Effective, forward pursuit and departmental/corporate documentation of performance improvement is required. Work with Management to design and systematically monitor analyze and improve performance in order to improve patient outcomes. Adhere to JC, HRSA, and other regulatory funding requirements.
Requirements
- Education: An Associate's Degree from an accredited college or university in business/healthcare management preferred.
- Experience: Supervisory or lead performance with a healthcare organization.
Responsibilities
- Be familiar with CFHC's program philosophies, goals and objectives.
- Be cognizant of and comply with all CFHC's policies and procedures, as well as state and federal regulations.
- Complete all required paperwork on time. (Payroll sheets, evaluations, data analysis, etc.)
- Provide leadership, guidance, and supervision to medical records clerks.
- Oversee, develop and implement the policies, processes and procedures for medical records staff.
- Coordinate daily with medical records staff to ensure that all records are maintained in compliance with law and the organization's procedures.
- Monitor and evaluate systems to improve record-keeping procedures.
- Stay current with state and federal laws related to medical record keeping and privacy.
- Coordinate the activities of the medical records.
- Expedite workflow; assign duties, scheduling and review/monitor staff performance.
- Collaborate on performance evaluations, job interviews, scheduling recommendations for hiring and termination, occurrence reports, disciplinary actions, and other related reports for staff to Director of Managed Care.
- Keep medical records staff informed regarding current issues in the medical/dental community that could have an impact on CFHC.
- Working knowledge of all aspects Medical Records Policies and Procedures
- Investigate, resolve medical records issues
- Work with team lead and others to approve supply requisitions and complete work orders
- Recommend ideas that streamline efficiency in accord with established policies and guidelines
- Collaborate with QI/RM regarding chart audits
- Participate in CFHC's committees, as assigned
- Review/Monitor medical records staff preparation of records for release to attorneys
- Review/Monitor record filing/mis-filing or missing chart process
- Participate in orientation and training medical records staff on policies and procedures
- Maintain computer literacy
- Perform other duties as assigned
Benefits
- Competitive Salary
- Federal Student Loan Forgiveness: PSLF – 10-year commitment, 120 loan payments and at the end of the commitment, the remaining loan is forgiven
- Excellent medical, dental, vision, and pharmacy benefits
- Employer Paid Long-Term Disability Insurance
- Employer Paid Life Insurance equivalent to 1x your annual salary
- Voluntary Short-Term Disability, additional Life and Dependent Life Insurance are available
- Malpractice Insurance
- Paid Time Off (PTO) – 4.4 weeks per year pro-rated
- Holidays (9.5 paid holidays per year)
- Paid Birthday Holiday
- CME Reimbursement
- 401k Retirement Plan after 1 year of service (w/matching contributions)
- Staff productivity is recognized and rewarded
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
Associate degree
