Medical Records/HIM Specialist

Metrocare Services•Dallas, TX

58d

About The Position

GENERAL DESCRIPTION: The mission of Metrocare Services is to serve our neighbors with developmental or mental health challenges by helping them find lives that are meaningful and satisfying. We are an agency committed to quality gender-responsive, trauma-informed care to individuals experiencing serious mental illness, development disabilities, and co-occurring disorders. Metrocare programs focus on the issues that matter most in the lives of the children, families, and adults we serve. The Health Information Management Specialist II is cross trained on all the following functions: Psych Consult, MyAvatar, Penelope, Cerner, Evolv, Chart Assembly, Loose Filing, and Release of Information functions. As well as chart closure and discharge, ordering forms and supplies for the records department, chart audits, communicating via e-mail, pulling and filing requested charts, sending and distributing faxed information, and other general office duties occurring in the medical records area. This individual must be able to assess and prioritize needs, follow through on assignments and function well under deadline restraints while protecting the confidentiality of individuals served.

Requirements

High School/GED graduate with 3 years experience in general office, preferably in a medical or psychiatric setting.
Technical school/training may substitute for work experience.
General knowledge of HIPAA guidelines.
Basic math skills required.
Ability to apply common sense understanding to carry out simple one or two-step instructions.
Ability to deal with standardized situations with only occasional or no variables.
Proficiency using Microsoft Outlook, Word, and Excel.
Ability to utilize Internet for resources.
Typing 45+ wpm and 10-Key entry experience.
Current State of Texas Driver License or if you live in another state, must be currently licensed in that state.
If licensed in another state, must obtain Texas Driver License within three (3) months of employment.
Liability insurance required if employee will operate personal vehicle on Center property or for Center business.
Must be insurable by Centers liability carrier if employee operates a Center vehicle or drives personal car on Center business.
Must have an acceptable driving record.

Responsibilities

Performs quality monitoring of patient demographic information.
Retrieves and sorts health information into the proper chart order, ensuring that records are updated, required forms and documents are provided, pages are signed and dated, according to facility standard.
Assist individuals with the Release of Information process.
Process requests for health information.
Request records from outside facilities.
Prepare the paper medical record for electronic scanning and indexing.
Scan/Upload documents into the EMR.
Perform quality checks on images for clarity, positioning, redundancy, and misfiles.
Purge and archive medical records on an as needed basis.
Provides administrative support to clinical staff as needed.
Process outgoing mail daily.
Assist with training of HIM staff and volunteers.
Covers other medical records departments for assigned region.
Order office supplies and other material.
Participate in regularly scheduled supervision, team, and unit staff meetings.
Maintains an acceptable work record by being punctual to arrive at work and return from breaks; request Planned Leave within acceptable time frames established by the supervisor to ensure adequate coverage is available for region.
Meet designated benchmarks and/or quality measures for assigned job functions.
Performs other duties as assigned.