Medical Records Director

Alternate Solutions Health Network•Dayton, OH

About The Position

Our culture and people are what set us apart from other post-acute care providers. We’re dedicated to the growth and development of our team to set them up for success. We CARE for our patients like they are our own FAMILY. The Medical Records Director oversees the end-to-end medical records process across multiple service lines, ensuring timely, accurate documentation within the electronic health record to support payer requirements and regulatory compliance within multiple states. This role leads a multi-disciplinary team responsible for collecting, reviewing, approving, and managing clinical documentation that supports billable claims in home health and hospice services. In collaboration with cross-functional teams, the Director interprets state and federal regulations, establishes standards, and drives process improvements to maintain compliance and enhance operational efficiency. This position directly impacts patient satisfaction, care quality, and financial performance, while supporting the organization’s mission to deliver compassionate, high-quality care.

Requirements

Associate degree with 5+ years of industry experience or a combination thereof
5+ years of management experience
Knowledge and comfort in the use of electronic medical records
Proficiency in Outlook, Adobe, EXCEL, and WORD is essential
Knowledge of HIPAA and compliance rules are required
Possesses strong critical thinking and problem-solving skills and demonstrated effective verbal and written communication skills

Nice To Haves

Knowledge of best practice of Homecare and Hospice relations and experience with multiple sites preferred

Responsibilities

Leads, selects, and directs the Records teams to ensure quality home health and hospice services and to meet agency growth objectives
Manages incoming volume of documents to oversee the priority of entry to ensure appropriate indexing for patient care as well as timely and accurate completion of workflow
Accountable for the Records Department to complete coordination of health care services and ancillary services through accurate and timely processing of signed physician orders, signed Face to Face forms, and completed workflow including collection and interpretation of documents
Oversight of the physician database in electronic medical record system including physician licensure and PECOS status
Collaborate with team and other departments to troubleshoot and resolve documentation questions, issues and gaps
Communicate with referring providers and physicians to troubleshoot and resolve documentation questions, issues and gaps
Ensure CMS requirements are sufficiently met by existing documentation
Accountable for execution of department processes, protocols and outcomes in accordance with agency protocol and Medicare/local, state and federal regulations
Provides oversight for department record keeping, audits, budget and reports
Communicate with clients to discuss services and respond to patient inquiries or concerns
Develops objectives and long-range plans for employee and department growth to ensure goal alignment with ASHN and provides timely feedback regarding related performance
Complies with all PHI and HIPAA regulations as it relates to releasing and retaining medical records to other medical providers, patients and insurance companies
Ensures external audit requests are completed timely and within both process and regulations
Collaborates with all other departments and teams as needed to produce desired results
Attends in-service trainings, mandatory company meetings as required
Performs special projects and other duties as assigned
Interviews, selects, and onboards supervisors, preceptors, records collection specialists and indexing specialists; provides training and orientation within areas of responsibility
Oversees the integrity and management of client records across all branches and all service lines, ensuring clear and consistent communication of expectations
Leads employee relations efforts, delivering coaching, support, and corrective action tailored to each employee's skills and business need
Partners with the Vice President, Revenue Cycle to define and implement department goals and performance initiatives