MEDICAL RECORDS CLERK (69880)

PRIORITY MANAGEMENT•Woodway, TX

1d•Onsite

About The Position

The Medical Records and Central Supplies Clerk is responsible for maintaining accurate, secure medical records while managing the inventory, ordering, and distribution of medical and office supplies. This role ensures compliance with healthcare regulations, supports clinical staff, and helps maintain efficient day-to-day operations. Medical Records Responsibilities Maintain, organize, and manage patient medical records in accordance with HIPAA and organizational policies Accurately file, retrieve, and archive electronic and/or paper medical records Ensure completeness and accuracy of documentation before filing Process requests for medical records, including releases of information, subpoenas, and continuity-of-care requests Track and log medical records activity while maintaining confidentiality Assist with audits, quality reviews, and compliance requirements Coordinate record retention and destruction according to regulatory guidelines Central Supplies Responsibilities Monitor inventory levels of medical, clinical, and office supplies Order, receive, stock, and distribute supplies as needed Maintain stockrooms and supply areas in an organized and sanitary manner Check expiration dates and rotate stock appropriately Coordinate with vendors and manage supply-related documentation Track usage patterns and assist with cost-control initiatives Ensure supplies meet safety and infection control standards

Requirements

High school diploma or equivalent required
Knowledge of HIPAA and patient confidentiality requirements
Strong organizational and time-management skills
Attention to detail and accuracy
Basic computer skills, including EHR and inventory systems
Ability to lift and move supply boxes (typically up to 30–40 lbs)
Effective communication and teamwork skills
1–2 years of experience in a healthcare setting preferred

Nice To Haves

Certificate or coursework in Health Information Management or Medical Office Administration preferred
Experience with medical records systems and inventory management a plus

Responsibilities

Maintain, organize, and manage patient medical records in accordance with HIPAA and organizational policies
Accurately file, retrieve, and archive electronic and/or paper medical records
Ensure completeness and accuracy of documentation before filing
Process requests for medical records, including releases of information, subpoenas, and continuity-of-care requests
Track and log medical records activity while maintaining confidentiality
Assist with audits, quality reviews, and compliance requirements
Coordinate record retention and destruction according to regulatory guidelines
Monitor inventory levels of medical, clinical, and office supplies
Order, receive, stock, and distribute supplies as needed
Maintain stockrooms and supply areas in an organized and sanitary manner
Check expiration dates and rotate stock appropriately
Coordinate with vendors and manage supply-related documentation
Track usage patterns and assist with cost-control initiatives
Ensure supplies meet safety and infection control standards