Medical Records Assistant (Part-Time)

O'Connor Woods•Stockton, CA

17h

About The Position

POSITION SUMMARY: The Medical Records Assistant job entails processing of medical records in compliance with state/ federal operating regulations and company policy.. This position requires the full understanding and active participation in fulfilling the Mission of the Organization. It is expected that the employee will demonstrate behavior consistent with the Core Values. The employee shall support the Organization’s strategic plan and the goals. The Medical Records Assistant reports direct to the Medical Records Coordinator. ESSENTIAL FUNCTIONS: Maintain medical records compliant with state/federal regulation and OCW policy and expectation. Report any/all medical record discrepancies to the Medical Records Coordinator and the Director of Nursing immediately or within 24 hours of identifying discrepancy. Keep the Medical Records Coordinator and Director of Nursing updated on any records compliance changes, updates, etc. Respond to all records requests timely. Must be detail orientated and assure records are accurate at all times. Time management and organizational skills are mandatory. Promote a culture of safe work ethics, team work and unity with all other departments. Attend all necessary company or department meetings. Promote a positive team spirit within the department as well as amongst the campus. Must maintain the highest level of confidentiality at all times. The ability to maintain business/professional boundaries with all staff, management and outside vendors. Maintains compliance with company policy. Responds to all verbal and written communication within 24 hours of receipt. Attends and participates in Department meetings. Assists with special projects as needed. Ensures the safety, health and welfare of staff and residents at all times. Provides encouragement, guidance and resources to staff and residents when needed. Acts as a positive role model and mentor for staff. Adheres to company policies and Corporate Compliance and Ethics Program Code of Conduct. Other duties as assigned from direct supervisor and/or department Director.

Requirements

High School diploma or equivalent (copy required).
1 year experience required in a position with responsibility of medical records in a large residential or acute care setting.
Thorough documentation skills including grammatical, spelling and organization.
If required to operate a company vehicle during the course of employment, must meet the requirements to be an eligible driver. Must possess a current State Driver’s License and have an acceptable driving record for the past three (3) years.
The ability to read, write and communicate to residents, staff, families, vendors, and all business relationships in English language.
Ability to pass a criminal background clearance check, drug screen, physical and TB test.
Able to work in excess of 40 hours per week (upon Dept. Director approval) with the possibility of a varied schedule.
Must have excellent organization and time management skills.
Must be able to communicate with all levels of staff in an effective, neutral and professional manner.
Ability to function as a member of the team in a multi-task environment.
Must be flexible and able to handle multiple priorities, with the ability to adjust to high pressure and changing business conditions.
Proficient in the use of computers and associated software

Nice To Haves

College degree in applicable field highly preferred.

Responsibilities

Maintain medical records compliant with state/federal regulation and OCW policy and expectation.
Report any/all medical record discrepancies to the Medical Records Coordinator and the Director of Nursing immediately or within 24 hours of identifying discrepancy.
Keep the Medical Records Coordinator and Director of Nursing updated on any records compliance changes, updates, etc.
Respond to all records requests timely.
Must be detail orientated and assure records are accurate at all times.
Time management and organizational skills are mandatory.
Promote a culture of safe work ethics, team work and unity with all other departments.
Attend all necessary company or department meetings.
Promote a positive team spirit within the department as well as amongst the campus.
Must maintain the highest level of confidentiality at all times.
The ability to maintain business/professional boundaries with all staff, management and outside vendors.
Maintains compliance with company policy.
Responds to all verbal and written communication within 24 hours of receipt.
Attends and participates in Department meetings.
Assists with special projects as needed.
Ensures the safety, health and welfare of staff and residents at all times.
Provides encouragement, guidance and resources to staff and residents when needed.
Acts as a positive role model and mentor for staff.
Adheres to company policies and Corporate Compliance and Ethics Program Code of Conduct.
Other duties as assigned from direct supervisor and/or department Director.