Medical Licensing Specialist

Galileo

4h • Remote

About The Position

We're looking for a Medical Licensing Specialist to own the end-to-end state licensing process for our provider population across all 50 states. You'll manage the full licensing lifecycle for Registered Nurses (RNs), Nurse Practitioners (NPs), MDs, and DOs, coordinating directly with state medical boards, providers, and internal teams to keep our clinicians compliant and practice-ready. The role requires knowledge in state-specific licensing requirements, a high degree of organizational precision, and a proactive approach to issue resolution. This is a part-time remote position at 20 hours/week, reporting into the Senior Manager, Licensing and Credentialing.

Requirements

• Minimum of 2 years of experience in healthcare licensing, credentialing, or a closely related field
• Hands-on experience processing state licenses for RNs, NPs, MDs, and/or DOs
• Familiarity with multi-state licensing requirements and the Interstate Medical Licensure Compact (IMLC)
• Strong organizational skills with a demonstrated ability to manage a high volume of concurrent applications
• Exceptional attention to detail and consistent follow-through on deadline-driven tasks

Nice To Haves

• Experience with Verifiable or comparable credentialing platforms (preferred)
• Experience in a telehealth, virtual care, or multi-state provider organization (preferred)

Responsibilities

• Manage initial state license applications for RNs, NPs, MDs, and DOs across all 50 states, owning each application from submission through approval
• Coordinate directly with providers to collect required documentation, including primary source verifications, CEU records, and background checks
• Communicate with state medical and nursing boards to resolve application issues, answer inquiries, and expedite approvals where possible
• Maintain current, working knowledge of state-specific licensure requirements, processing timelines, and regulatory changes
• Use Verifiable to manage provider profiles, track license statuses, and generate compliance reporting for internal stakeholders
• Ensure all licensing data is accurately entered and maintained in the credentialing system of record
• Proactively flag and escalate issues to prevent delays in provider readiness, managing an active queue of 60+ licenses at any given time

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed