Medical Facilities Coordinator - Department of Medical Facilities

Wayne State University • Detroit, MI

5d • Onsite

About The Position

Wayne State University is searching for an experienced Medical Facilities Coordinator - Department of Medical Facilities at its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
The Medical Facilities Coordinator oversees and coordinates space utilization and support services for all School of Medicine (SOM) buildings to ensure buildings are properly maintained and all spaces are functional and usable for all faculty, students, staff, and visitors. This position reports to the Manager, Facilities within the School of Medicine.

Requirements

• Associate's degree from an accredited college or university or equivalent combination of education and relevant experience.
• Minimum 2 years of experience in board spectrum of customer service.
• Reasonable experience in facility management and general office procedures.
• Some supervisory experience required.
• Experience reading and understanding floor plans.
• Must have a valid Michigan license.
• Ability to communicate effectively with others.
• Strong attention to detail.
• Able to work independently with minimal supervision.
• Knowledge and experience with Microsoft Word, Excel, Outlook, Power Point.
• Ability to operate a vehicle safely.
• Ability to lift 50 lbs.

Nice To Haves

• Previous experience with facilities upkeep preferred.
• Knowledge of lab equipment preferred but not required.

Responsibilities

• Act as liaison for building occupants and facilities, planning, and maintenance (FP&M) on all building maintenance issues. Initiate work order requests, track and follow up on all requests with FP&M representatives.
• Oversee and monitor preventative maintenance of departmental equipment. Initiate requests for maintenance services. Arrange for cleaning and maintenance of facility and supplies. Consult with others on the proper repair of equipment. Perform and maintain inventory of unit equipment and supplies.
• Walk common areas of all School of Medicine buildings to check for non-reported issues, initiate report, and follow up any new issues as needed. This is to include leaks, burnt out light bulbs, general building cleanliness.
• Assist manager with any special projects assigned by Dean's office. This may include special moves, cleaning out abandoned lab or office space, surveys of room usage.
• Work with faculty, staff, and students regarding conference room requests, including input of requests in EMS system, approving room requests in EMS system. Rearranging scheduled rooms as needed. Answer all customer questions regarding room use policies and procedures. Participate in large event logistics planning when requested.
• Consult with departments and lab staff regarding purchase of new equipment to make sure equipment needs are available or if addition of electrical, plumbing or drain hookups are needed. Advise on how to create project requests or obtain estimates for having work done before new equipment arrives.
• Consult and advise departments when asked regarding moves of labs or offices. Work with vendors to ensure all moves are done in an efficient manner with minimal down time.
• Fill in at information desk and guard's desk as needed. Answer incoming telephone calls, answer questions from building visitors, sign out room keys as needed.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees