Medical Equipment Planner

Mayo Clinic•Phoenix, AZ

About The Position

The Equipment Planner manages all equipment planning phases – Planning, Procurement, and Logistics for projects assigned by the Division Chair or Director/Section Manager. The Equipment Planner is responsible for planning and executing all arrangements for and ensures the timely, safe, and cost-effective design, vendor quoting, quote validation, order requisitioning, shipping/delivery schedules, receipt, storage, delivery, assembly, and installation of all medical and other equipment and furnishings acquired for facilities being constructed or renovated. The Equipment Planner must be able to coordinate with Project Managers, Contractors, Supply Chain Management, manufacturers/vendors, and others to troubleshoot bottlenecks and resolve problems encountered at each stage of the coordination process. This position is responsible for working with stakeholders to determine equipment needs for capital projects and is the subject matter expert for clinical, research, education, and administrative equipment standardization. Responsible for the development of equipment requirement lists for assigned projects. Interprets medical equipment needs from stakeholders and performs and analyzes inventory of existing medical equipment on each project. Ensures accuracy of construction documents including but not limited to the correct location of equipment. Manages vendor creation of medical equipment site specific drawings and vendor-provided architecturally significant equipment cutsheets for incorporation into project drawings. Coordinates budget and equipment requirement decisions with internal stakeholders and Project Managers. Collaborates with Project Managers and Supply Chain Management to coordinate procurement planning. Understands and interprets basic construction terminology and processes such as reading floor plans, equipment plans, wall elevations, etc. Develops accurate and timely documentation in support of the successful completion of projects and effectively communicates with all project stakeholders. Supports Project Managers in coordination of project timing for equipment ordering, delivery, and installation. Effectively communicate equipment planning information to the project team to allow for successful project completion. Manage and participate on multiple healthcare projects simultaneously. Observes construction progress and participates in inspections, punch lists, and project closeouts. Conducts research and analysis, benchmarking, and audits to ensure reasonableness and accuracy of information along with identifying and implementing best practices and process improvements.

Requirements

Bachelor's degree with a minimum of five (5) years' relevant experience in project or construction management, engineering, architecture, health care, supply chain, biomedical engineering, finance, business, equipment planning, or nursing; OR, Master's degree with a minimum of two (2) years' relevant experience in project or construction management, engineering, architecture, health care, supply chain, biomedical engineering, finance, business, equipment planning, or nursing required. Certifications may be considered in lieu of experience.
Demonstrated personal computer skills, communication skills, problem solving, continuous improvement and teaming skills.
Maintains a broad knowledge of Mayo clinical, financial, and administrative systems/applications and processes.
Serves as a resource on department and institutional initiatives; shares knowledge with customers and colleagues.
Must be adaptable and flexible in an ever-changing work environment.
Able to handle/prioritize tasks simultaneously.
Basic understanding of accounting principles.
Works as a team to provide support to all departments; works with other areas of Supply Chain Management and Campus Planning & Facilities Mgmt. to ensure exceptional customer service.
Superior organizational skills and the ability to balance the workload of various projects simultaneously.
Ability to manage time to meet required deadlines.
Demonstrated knowledge and understanding of Commodity/Service line.
Ability to manage vendor relationships.
Comprehension of customer requirements in order to provide solutions to product/service needs.
Demonstrated analytical experience.
Must be current in the project and construction management industry, regarding processes, technology, and project delivery methods.
Valid Arizona driver's license and acceptable motor vehicle driving record.

Nice To Haves

Professional licensure in the degreed field is preferred.
Project Management Professional (PMP) certification preferred.

Responsibilities

Manages all equipment planning phases – Planning, Procurement, and Logistics for projects
Plans and executes all arrangements for and ensures the timely, safe, and cost-effective design, vendor quoting, quote validation, order requisitioning, shipping/delivery schedules, receipt, storage, delivery, assembly, and installation of all medical and other equipment and furnishings acquired for facilities being constructed or renovated.
Coordinates with Project Managers, Contractors, Supply Chain Management, manufacturers/vendors, and others to troubleshoot bottlenecks and resolve problems encountered at each stage of the coordination process.
Works with stakeholders to determine equipment needs for capital projects and is the subject matter expert for clinical, research, education, and administrative equipment standardization.
Responsible for the development of equipment requirement lists for assigned projects.
Interprets medical equipment needs from stakeholders and performs and analyzes inventory of existing medical equipment on each project.
Ensures accuracy of construction documents including but not limited to the correct location of equipment.
Manages vendor creation of medical equipment site specific drawings and vendor-provided architecturally significant equipment cutsheets for incorporation into project drawings.
Coordinates budget and equipment requirement decisions with internal stakeholders and Project Managers.
Collaborates with Project Managers and Supply Chain Management to coordinate procurement planning.
Understands and interprets basic construction terminology and processes such as reading floor plans, equipment plans, wall elevations, etc.
Develops accurate and timely documentation in support of the successful completion of projects and effectively communicates with all project stakeholders.
Supports Project Managers in coordination of project timing for equipment ordering, delivery, and installation.
Effectively communicate equipment planning information to the project team to allow for successful project completion.
Manage and participate on multiple healthcare projects simultaneously.
Observes construction progress and participates in inspections, punch lists, and project closeouts.
Conducts research and analysis, benchmarking, and audits to ensure reasonableness and accuracy of information along with identifying and implementing best practices and process improvements.