Medical Education Coordinator

University of California, Irvine•Orange, CA

About The Position

Applies acquired skills, process, and policy knowledge to support professional health education program learners. Coordinates program operations, which include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation. Under the general supervision of the Department Administrator/Education Manager, the Medical Education Coordinator provides oversight, administration, and support of medical education clerkship, ACGME and/or non-ACGME programs for Residents, Fellows, Medical Students, and Research Fellows in the Department of Plastic Surgery. Under the Education Manager, as part of the Education Team and oversees all the non-ACGME-accredited programs by ensuring that annual requirements are met, educational activities which support the curriculum are maintained, and support all Residents/Fellows. Functions as administrative support to unit and administration teams. Demonstrate initiative to improve quality and customer service by striving to exceed Resident/Fellow expectations. Develop, monitors, and updates processes to improve task efficiency by standardizing formats for routine correspondence and identify areas for improved efficiency. Prepares a variety of documentation associated with program operations; distributes documentation or retains records as appropriate. Serve as Residency/Fellowship program liaison with the GME office and various other agencies, organizations, and groups.

Requirements

Basic knowledge of relevant policies and regulatory requirements.
Basic knowledge of health professions education industry.
Basic knowledge of administrative analysis and operations research.
Acquiring skills in developing and implementing processes and systems.
Familiarity with the administrative and operational implications in a program.
Communication skills; includes verbal, written and active listening.
Service oriented and responsive to questions and requests.
Ability to interact in a professional, resourceful, and courteous manner.
Demonstrated interpersonal skills.
Demonstrated ability to develop working relationships within department and with learners.
Excellent organizational skills, analytical, and demonstrated attention to detail.
Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.
Knowledge of educational technology and systems.
Ability to troubleshoot and triages related technology issues.
Investigative, data analysis, and reporting skills.
Ability to generate computer reports, checking for errors, correcting and submitting accurate reports.
Skills include entering, maintaining, extracting, and analyzing data in electronic systems.
Bachelor's degree in related area and / or equivalent experience / training
3-5 years of experience in relevant field

Nice To Haves

Knowledge of University Medical Education processes
Knowledge of University Graduate Medical Education processes

Responsibilities

Coordinates program operations, which include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.
Provides oversight, administration, and support of medical education clerkship, ACGME and/or non-ACGME programs for Residents, Fellows, Medical Students, and Research Fellows in the Department of Plastic Surgery.
Oversees all the non-ACGME-accredited programs by ensuring that annual requirements are met, educational activities which support the curriculum are maintained, and support all Residents/Fellows.
Functions as administrative support to unit and administration teams.
Develop, monitors, and updates processes to improve task efficiency by standardizing formats for routine correspondence and identify areas for improved efficiency.
Prepares a variety of documentation associated with program operations; distributes documentation or retains records as appropriate.
Serve as Residency/Fellowship program liaison with the GME office and various other agencies, organizations, and groups.