Medical Coordinator (Part Time)

Schweiger Dermatology Group•West Palm Beach, FL

11d•Hybrid

About The Position

Part-Time hybrid Medical Assistant / Patient Coordinator at our West Palm Beach Office. The Medical Coordinator is responsible for performing the highest quality of clinical and front office duties to support patients and providers. Previous healthcare experience is required. Schedule: Part time, less than 30 hours per week. Availability Monday through Friday with rotating Saturdays within operating hours of 7am-7pm. Open Flexibility to help cover in a team environment is needed. Medical Assistant/ Patient Coordinator (Medical Coordinator) Patient and Provider Support: Foster a welcoming and professional environment to enhance patient care and support the provider. Maintain a consistent and professional office presence. Clinical Assistance: Assist providers with medical, cosmetic, and laser procedures. Ensure proficiency in all treatments, as well as pre-care and post-care instructions, anticipating provider needs to optimize patient flow. Operational Duties: Prepare and maintain exam rooms before and after procedures. Ensure equipment is in working order and perform daily inventory checks on supplies, including retail and cosmetic products. Alert the team and General Manager of any low supplies as needed. Inventory Management: Oversee the stocking of medical supplies and equipment. Ensure that all supplies are adequately stocked and maintain inventory records as requested. Documentation and Patient Management: Properly document prescribed treatments, medications, lab requisitions, biopsies, cultures, photos, and patient consent forms. Manage follow-up appointments and track inventory used during each visit. Patient Interaction: Take payments, manage patient scheduling, and ensure proper documentation of insurance cards, referrals, and demographic information. Uphold privacy standards, ensuring sensitive information is handled securely, per HIPAA regulations. Financial Responsibilities: Complete daily financial tasks, including accurate cash handling, entering charges and payments, and ensuring cash is properly accounted for at the end of each shift. Handle petty cash and deposit all collected payments securely. Phone and Communication Management: Answer all phone calls promptly, confirm Zocdoc appointments, and make outgoing calls for patient retention. Maintain an organized and neat work area, ensuring patient privacy is preserved. Administrative Duties: Ensure that patient records are created and maintained accurately. Check emails and scan inboxes regularly to address time-sensitive issues. Perform other duties as assigned by supervisors.

Requirements

6 months to 1 year of experience in a dermatology or medical environment preferred.
Proficiency in EMR systems and patient scheduling tools preferred.
High School Diploma or GED required; advanced education is encouraged.
Must be proficient in Microsoft Word, Excel, and Outlook.
Strong communication, interpersonal, and organizational skills.
Professional, reliable, and dedicated to maintaining high-quality service standards.
Must be familiar with HIPAA and OSHA compliance.

Nice To Haves

Certification as a Medical Assistant is highly encouraged.

Responsibilities

Foster a welcoming and professional environment to enhance patient care and support the provider.
Maintain a consistent and professional office presence.
Assist providers with medical, cosmetic, and laser procedures.
Ensure proficiency in all treatments, as well as pre-care and post-care instructions, anticipating provider needs to optimize patient flow.
Prepare and maintain exam rooms before and after procedures.
Ensure equipment is in working order and perform daily inventory checks on supplies, including retail and cosmetic products.
Alert the team and General Manager of any low supplies as needed.
Oversee the stocking of medical supplies and equipment.
Ensure that all supplies are adequately stocked and maintain inventory records as requested.
Properly document prescribed treatments, medications, lab requisitions, biopsies, cultures, photos, and patient consent forms.
Manage follow-up appointments and track inventory used during each visit.
Take payments, manage patient scheduling, and ensure proper documentation of insurance cards, referrals, and demographic information.
Uphold privacy standards, ensuring sensitive information is handled securely, per HIPAA regulations.
Complete daily financial tasks, including accurate cash handling, entering charges and payments, and ensuring cash is properly accounted for at the end of each shift.
Handle petty cash and deposit all collected payments securely.
Answer all phone calls promptly, confirm Zocdoc appointments, and make outgoing calls for patient retention.
Maintain an organized and neat work area, ensuring patient privacy is preserved.
Ensure that patient records are created and maintained accurately.
Check emails and scan inboxes regularly to address time-sensitive issues.
Perform other duties as assigned by supervisors.

Benefits

Multiple office locations, find an opportunity near your home
Positive work environment with the tools to need to do your job and grow
Full time employees (30+ hours per week) are eligible for: Medical (TeleHeath included), HSA/FSA, Dental, Vision on 1st of the month after hire date
401K after 30 days of employment
Your birthday is an additional personal holiday
Company Sponsored Short Term Disability
Pre-tax savings available for public transit commuters
Part-time employees (less than 30 hours) are eligible for: Dental and Vision on 1st of the month after date of hire
401K after 30 days of employment
Employee discounts on Schweiger Dermatology Group skin care products & cosmetic services