Medical Clinic Coordinator (UNION)

Chugach Government Solutions•New Orleans, LA

5d•Onsite

About The Position

Administrative support in an Occupational Health setting.\The OHS (Occupational Health Services) \ Medical Clinic Coordinator performs a variety of tasks guided by company policies, assigned duties, priorities, and instructions from the Medical Director / Provider.

Requirements

High school diploma or equivalent.
Knowledge of work processing, database programs, and spreadsheet packages, or basic computer skills.
Proficient in Adobe Acrobat, MS Word, MS Access database, and excellent knowledge of MS Excel Spreadsheet/ Pivot Tables/ Formulas and Graphics.
Security Cleanrance

Nice To Haves

Medical Clinic and EHRS experience.
College degree or coursework related to financial planning, data analysis, or relevant work experience.
Working knowledge of Maximo and/or CostPoint.
Valid Basic Life Support certification.

Responsibilities

In addition to supporting secretarial duties (i.e., scanning, taking phone calls, scheduling appointments, and making travel arrangements), this position will provide administrative support to staff with office management responsibilities, including budgeting, personnel records, data acquisition, data reporting, and payroll.
The Medical Clinic Coordinator may be required to work independently on projects that require research and the preparation of briefing charts and other presentation materials.
Develops work content charts of planned vs. actual work performance as instructed.
Provide data input as instructed for various purposes as required.
Prepares financial reporting/statements as required.
Pepare all Contractor data requirements for approval prior to submission to the customer, along with other various monthly/quarterly reporting requirements.
Support management and customers in obtaining data or developing contract and budget requirements as instructed.
Performs accounting/cost analysis and work control tasks assigned.
Perform quality work within deadlines with or without direct supervision.
Monitor clinic services provided under Task Orders. Provide reporting to site agencies upon request and on regularly scheduled basis.
Utilize Pricing associated with clinic services for projecting estimates for agency Task Order services containing Labor, Material, and ODC to estimate funding requirements.
Provide support to OHS Task Order service(s) as required.
Cority Electronic Health Record System (EHRS) reporting for services and/or statistical data utilizing the Report Writer Program within Cority EHRS.
Support Vaccination Inventory Reporting along with EHRS reporting of inventory levels. Provide reporting of specialty programs such as the Influenza Program and/or Covid Vaccination Program, as needed.
Utilize Maximo to create purchase requisitions, apply proper charge codes, and receive invoices for payment processing as directed.
Provide lump sum purchase orders for supplies, services, and equipment, preventive maintenance/corrective maintenance, as well as validation of all OHS invoices received when directed.
Operate standard office equipment and provide computer support for OHS staff, as needed.
Work in a collaborative model with the Medical Director, Providers, and all OHS staff.
Comply with NASA directives and OHS Policies, Plans, and Work Instructions.
Maintains patient confidentiality in all interactions—verbal, written, and electronic—in compliance with HIPAA regulations and company policy.
Assemble and prepare reports, correspondence, and logs as required.
Provide vendors with SPLAN Gate Passes to perform services as needed.
Provide additional clerical support to OHS as needed.
Perform data entry and other work as required.
All other duties as assigned.