Medical Assistant Manager

Yeo & Yeo HR Advisory Solutions

29d

About The Position

The Medical Assistant Manager is responsible for the operational and clinical oversight of three high-volume, multispecialty clinic locations. This role supports environments with multiple clinical providers, complex schedules, and integrated subspecialty services, ensuring seamless coordination between clinical and operational teams across sites. The person in this role will have the opportunity to build teams and processes across the organization, defining the operational framework of SIRM. Candidates may primarily work at their preferred location. This role requires regular travel to SIRM’s 3 locations.

Requirements

The ideal candidate for this role will bring demonstrated healthcare operations leadership experience with a track record of driving outcomes, navigating complexity, and leading teams through change.

Nice To Haves

Experience managing multi‑site or multi‑specialty clinical teams, particularly within smaller, fast‑paced clinical environments, is highly preferred.
Success in this role requires exceptional organization, decisiveness, and adaptability to balance competing priorities across multiple locations.

Responsibilities

Directly oversee site leadership and support staff, including Medical Assistants and Front Desk staff across all locations.
Maintain accountability for staffing plans, scheduling oversight, coverage coordination, timecard approval, and time-off management.
Manage and support performance improvement plans, corrective actions, real-time coaching, and formal performance evaluations.
Ensure efficient clinic flow, provider support, and room utilization across all sites.
Identify and resolve operational issues in real time while preventing recurring disruptions.
Standardize and enforce workflows while monitoring task completion and quality metrics.
Facilitate consistent communication through team huddles, site leader check-ins, and provider touchpoints, escalating issues as appropriate.
Provide clear documentation, updates, and reporting across locations.
Ensure staff readiness and competency to support clinical care delivery.
Address and resolve patient concerns professionally and promptly.
Enforce compliance with HIPAA, OSHA, infection control, and clinic safety standards.
Monitor clinic and office supply inventory, vendor relationships, ordering practices, and usage trends across locations.