Medical Affairs Associate

Abbott • Lake Forest, CA

10d • $25 - $50

About The Position

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries. JOB DESCRIPTION: About Abbott Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology. Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to: Career development with an international company where you can grow the career you dream of . Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. An excellent retirement savings plan with high employer contribution Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree. A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists. The Opportunity We are seeking a meticulous and collaborative Medical Affairs Associate to support the Medical and Scientific Organization (MSO) team. This role involves supporting MSO systems related projects, manage contracts, purchase orders, invoices, and cross-functional approvals, ensuring all documentation is handled efficiently and in compliance with Abbott Office of Ethics and Compliance (OEC) policies and guidelines. The ideal candidate will work closely with Medical Directors, Key Opinion Leaders (KOLs), Health Care Professionals (HCPs), the OEC, and the procurement team to ensure timely and accurate management of all contracts, purchase orders, invoices, and related documentation

Requirements

• Bachelor’s degree or equivalent work experience in a related field.
• Minimum of 1-2 years of experience in supporting systems, contract management and the procurement process (purchase orders, invoices), preferably in a medical or clinical setting.
• Strong proficiency in Excel, PowerPoint, Outlook, and other computer-based applications.
• Demonstrated ability to manage multiple deadline-driven projects.
• Excellent interpersonal skills with the ability to work both independently and within a team environment.
• Highly detail-oriented with a focus on data integrity and accuracy.
• Knowledge of compliance processes and procedures, particularly in a medical or clinical context.

Responsibilities

• Assist in the preparation, review, and processing of contracts and agreements in a timely manner.
• Work closely with Medical Directors, KOLs, and HCPs, ensuring all agreements comply with Abbott OEC policies.
• Process and manage purchase orders and invoices, ensuring timely approval and payment.
• Coordinate with various departments to obtain necessary approvals for contracts and purchase orders.
• Maintain accurate records of all contracts and related documentation, ensuring compliance with corporate and divisional policies.
• Supports systems-related projects as needed (Veeva, Monday etc.)
• Leverage exceptional organizational skills to proactively manage multiple priorities and timelines.
• Set reminders and ensure all tasks are completed efficiently and on schedule.
• Provide support for other medical and scientific projects as needed.

Benefits

• Career development with an international company where you can grow the career you dream of
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees