Medicaid Program Specialist/Office Manager

Se Arkansas Ed Service Co-Op•Little Rock, AR

19h•Onsite

About The Position

This position serves under the direct supervision of the Arkansas Department of Education, Division of Elementary and Secondary Education, School Health Services office and is housed at the Arkansas Department of Education, Arch Ford Education Building in Little Rock. FUNCTIONS: The individual is responsible for entering and tracking school district Medicaid revenue claimed each quarter, processing quarterly match statements, and collecting, recording and depositing match payments in an accurate and timely manner. The individual will distribute Medicaid match statements to districts quarterly; collect and process deposits and transfer of district match payments; conduct data entry of Medicaid match information to maintain quarterly Medicaid billing records; process Medicaid match transfer quarterly; assist districts with completing Medicaid billing adjustments; prepare monthly travel for program staff; process purchasing documents and process for approval for program staff operations; compile district Medicaid revenue reports; create and maintain forms, templates, office procedure documents and protocols; assist in reviewing and facilitating submission of Medicaid provider enrollment applications for school districts; act as a liaison to DMS for school district provider enrollment; create and distribute local education agency verification letters for Medicaid provider enrollment; maintain provider enrollment records; process personal care certification correspondence; maintain office inventory records and protocols; prepare monitor, and maintain program operating budgets; assist in program budget preparation and monitor program expenditures throughout the budget cycle; analyze data pertinent to MITS programming and department goals and objectives; conduct administrative duties including travel arrangements and office phone coverage; facilitate inter-agency collaboration; assist with other school health training; and assist Director of School Health Services as requested. This position is governed by state and federal laws and agency/institution policy.

Requirements

Must be proficient in Microsoft Excel application to create, format, and analyze large amounts of financial data
Accounts receivable experience
Administrative support/office management experience
The formal education equivalent of a bachelor’s degree in education, business administration, office administration, or a related field, plus one year of experience in a specialized or related field applicable to work performed; or the formal education equivalent of an associate’s degree in education, business administration, office administration, or a related field, plus three years of experience in a specialized or related field applicable to work performed; or the formal education equivalent of a high school diploma, plus five years of experience in an educational institution’s administrative or business management capacity.
Must possess a valid Arkansas driver’s license.

Responsibilities

Entering and tracking school district Medicaid revenue claimed each quarter
Processing quarterly match statements
Collecting, recording and depositing match payments
Distributing Medicaid match statements to districts quarterly
Collecting and process deposits and transfer of district match payments
Conducting data entry of Medicaid match information to maintain quarterly Medicaid billing records
Processing Medicaid match transfer quarterly
Assisting districts with completing Medicaid billing adjustments
Preparing monthly travel for program staff
Processing purchasing documents and process for approval for program staff operations
Compiling district Medicaid revenue reports
Creating and maintaining forms, templates, office procedure documents and protocols
Assisting in reviewing and facilitating submission of Medicaid provider enrollment applications for school districts
Acting as a liaison to DMS for school district provider enrollment
Creating and distribute local education agency verification letters for Medicaid provider enrollment
Maintaining provider enrollment records
Processing personal care certification correspondence
Maintaining office inventory records and protocols
Preparing monitor, and maintain program operating budgets
Assisting in program budget preparation and monitor program expenditures throughout the budget cycle
Analyzing data pertinent to MITS programming and department goals and objectives
Conducting administrative duties including travel arrangements and office phone coverage
Facilitating inter-agency collaboration
Assisting with other school health training
Assisting Director of School Health Services as requested