Mechanic Shop Clerk

Carvana•Mira Loma, CA

6d•$20 - $22

About The Position

ADESA, a Carvana owned company, currently operating over 50 locations throughout the US. Our Vehicle Service & Logistics Centers, some up to 200 acres, provide a wide array of vehicle services including repair & reconditioning, auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM & more. We work in a service industry and embrace a "we" versus "I" culture – help others, and they will help you. Our industry is fun, fast-paced, and competitive – and filled with the best people who are passionate about what they do. We’re excited about the future! As an industry leader, ADESA is poised for a multi-year expansion including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us! Reporting to the Mechanic Shop Manager or designated manager, the Mechanic Shop Clerk will perform clerical duties, such as ordering parts for the mechanic shop, as assigned in accordance with corporate guidelines. Must know, practice, and ensure that company policies, procedures, and applicable state and federal laws are followed always.

Requirements

Strong communication and interpersonal skills.
Detail oriented and consistent in the execution of job duties
Ability to maintain quality and quantity of work produced
Ability to work in a high production environment
Ability to understand and adhere to Company policies in all areas.
Ability to exercise good business judgment and discretion to analyze and address opportunities.
Self-motivated in order to drive efficiency, teamwork, and the best customer experience possible.
Clerk I High School Diploma or GED preferred
1 year of administrative experience is required
Must be 18 years of age with a valid driver’s license and driving record that meets company requirements
Must have a demonstrated ability to read, write, and communicate effectively in English
Well-organized and responsible with an aptitude in problem-solving with strong multitasking skills
Ability to adapt to changing work environments, including exposure to excessive weather conditions (heat/cold).
Clerk II High School Diploma or GED preferred.
1 plus years of administrative experience is required
Effective interpersonal communications skills
Must have the ability to interact positively with others
High level of organization and accuracy
Must be 18 years of age with a valid driver’s license and driving record that meets company requirements
Must have a demonstrated ability to read, write, and communicate effectively in English
Well-organized and responsible with an aptitude in problem-solving with strong multitasking skills
Ability to adapt to changing work environments, including exposure to excessive weather conditions (heat/cold).

Nice To Haves

Auction knowledge and experience is a plus
Proficient computer skills required, Google Suite experience preferred
General understanding of vehicle parts, ability to verify parts and labor times in Alldata / Mitchell for estimates
Auction knowledge and experience is preferred
Proficient computer skills required, Google Suite experience preferred

Responsibilities

Perform various general administrative duties including data entry, data verification, preparing reports and correspondence for the supervisor/manager
Create and maintain customer files, both digital and hardcopy
Order parts according to approved estimates and repair orders scheduled for the mechanic and body shop
Track and prepare parts received
Must be familiar with customer account contracts and knowledgeable of pre-authorized amounts for repair transactions as described in the account contract
Post repair and parts transactions to vehicle account in V-Trace, i.e. mechanical repairs, process customer billing, parts, PSI's, etc. and print reports
Compile information needed for various reports and assist in coordinating project-oriented duties at the discretion of the supervisor
Communicate with other departments to ensure repair transactions are authorized
Respond to customer inquiries pertaining to vehicles
Set up estimates and appointments with outside vendors/sublet services
Process payments to vendors for parts and services for shop
Post updates and estimates in the ADESA Inspections Portal
Meet monthly and year end deadlines for supply inventory reporting to accounting
Conduct or assist with shop inventory
Scan, code, and audit invoices for payment
Provide accurate, friendly quality service to customers when processing customer transactions
Ensure all shop area conditions are not a potential threat to employee or customer safety
Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments