Mayor's Office Business Operations Administrator | Supporting Chief of Staff and Deputy Chief Operating Officers

City and County of Denver • Denver, CO

3d • Onsite

About The Position

With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver. Application Deadline This position is expected to stay open until 11:59PM on Wednesday, January 21. Please submit your application as soon as possible and no later than Wednesday, January 21 at 11:59 PM. What We Offer The City and County of Denver offers a competitive salary commensurate with education and experience. The hiring salary range for this position is $60,064/year - $80,000/year, based on experience. We also offer generous benefits for full-time employees which include, but are not limited to: A guaranteed life-long monthly pension, once vested after 5 years of service 457B Retirement Plan 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day, and 1 volunteer day per year Competitive medical, dental and vision plans effective within 1 month of start date Find out more about the benefits we offer our employees to find balance and build a mile high career. Location The Mayor’s Office does not operate remotely, and this position is an in-person role. We believe we can listen better, learn more, and act faster when we are able to build strong relationships in the same physical space. With this in mind, we do our work together in-person. We value in-person interactions. In this position you can expect to work on-site, primarily at the Denver City and County Building (1437 Bannock Street) in downtown Denver. About Us The Mayor’s Office of the City and County of Denver is dedicated to serving the residents, businesses, and visitors of our vibrant city. Under the leadership of the Mayor, the office works to implement policies, programs, and initiatives that enhance the quality of life for all Denverites. Through collaboration with city agencies, community organizations, and stakeholders, the Mayor’s Office strives to create a more inclusive, innovative, and sustainable future for Denver. Learn more about the Mayor’s Office, featured projects, priorities, Denver’s Citywide Goals, and more on the Mayor’s Office webpage. What You’ll Do The Mayor’s Office is seeking to hire a Business Operations Administrator. This position will serve as a senior member of the Mayor’s Administrative Team and will support the Mayor’s Office Chief of Staff and Deputy Chief Operating Officers with key day-to-day operations, outreach, and executive-level administrative support. As a Business Operations Administrator, you will be a cornerstone of the Mayor’s Office, providing top-tier administrative support and ensuring seamless day-to-day operations. This role requires someone at the top of their game—highly organized, proactive, and adept at managing sensitive projects, conducting in-depth research, and supporting high-level strategic initiatives with the utmost discretion and professionalism. What You’ll Bring The ideal candidate for the Business Operations Administrator position in the Mayor’s Office is a highly ethical, politically aware, and detail-oriented professional who thrives in high-pressure environments. They possess strong emotional intelligence, excellent problem-solving skills, and the ability to navigate complex government structures with diplomacy and professionalism. With a deep understanding of municipal government and government relations, they can handle sensitive information with discretion while maintaining flexibility and reliability. This individual is a master multi-tasker and committed to upholding the highest standards of integrity, confidentiality, and service to Denver’s residents. With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. See yourself experiencing growth and balance. See yourself being respected and valued. See yourself belonging here. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver. Your journey starts right here. #SeeYourselfHere Never miss Dever Jobs—sign up for job alerts now!

Requirements

• Political awareness of Denver’s structures, policies, priorities, and political dynamics and an understanding of the nuances of working in an elected official’s office
• Experience maintaining strict confidentiality of sensitive and privileged data
• Demonstrated loyalty, honesty, and integrity
• Familiarity with municipal government structures
• Knowledge of government relations
• Consistent reliability and flexibility
• Top notch proficiency in problem solving and conflict resolution
• A diplomatic and amicable demeanor
• Strong written and verbal communication skills
• Exceptional organization, multitasking ability, and attention to detail
• Proven ability to work in a fast-paced environment and handle confidential information with discretion
• Problem-solving orientation—anticipates needs and resolves issues before they escalate
• Collaboration and relationship building—able to work across departments and with diverse stakeholders.
• Adaptability and calm under pressure—comfortable with shifting priorities and tight timelines.
• Bachelor's Degree.
• Three (3) years of experience administering business operations or operational programs and/or assisting professional/management staff with administrative or operational functions.
• One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education.
• Additional appropriate education may be substituted for the minimum experience requirements.

Responsibilities

• Provide direct administrative support to the Chief of Staff and COO team
• Manage complex calendars, including prioritizing meeting requests, coordinating high-level appointments, and ensuring alignment with Mayor’s priorities.
• Draft, proofread, and edit correspondence, memos, talking points, and briefing documents.
• Coordinate travel logistics, reimbursements, and expense processing.
• Serve as a hub for communication across the Mayor’s Office, triaging inquiries, routing information, and ensuring timely follow-up.
• Support the flow of materials for the Mayor’s schedule, including prep materials, briefing memos, and cross-department documentation.
• Assist with project tracking, internal workflows, and deadline management for the CoS and COO team.
• Help prepare agendas, notes, and action summaries for internal meetings.
• Serve as a professional, welcoming point of contact for internal and external partners—including city agencies, elected officials, community groups, and the public.
• Coordinate with departments across the city to gather information, track requests, and ensure operational alignment.
• Support preparation and logistics for meetings, events, and press-related activities.
• Maintain and improve internal administrative systems, including digital filing, project trackers, and communication workflows.
• Support implementation of office-wide processes and Standard Operating Procedures.

Benefits

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 457B Retirement Plan
• 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day, and 1 volunteer day per year
• Competitive medical, dental and vision plans effective within 1 month of start date

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level