Matter Intake Coordinator

Kaufman Dolowich LLP • Woodbury, NY

34d • $55,000 - $75,000

About The Position

The Woodbury, Long Island office of Kaufman Dolowich LLP an AV-rated® national law firm recognized among U.S. News Best Companies to Work For – Law Firms, is seeking a Matter Intake Coordinator to join our expanding team.
This role is ideal for a detail-oriented professional who enjoys working with data, supporting attorneys and business professionals, and ensuring the accuracy and integrity of critical client and matter information across firm systems.

Requirements

• Strong written and verbal communication skills
• Ability to interact professionally with attorneys, business professionals, and firm leadership
• Exceptional attention to detail and strong data entry accuracy
• Excellent organizational and multitasking abilities in a fast-paced environment
• Ability to manage confidential and sensitive information with discretion
• Proficiency with Microsoft Office and comfort working within multiple software systems

Nice To Haves

• Prior law firm experience preferred; experience at a defense firm is a plus

Responsibilities

• Perform quality control and create new client and matter records within the firm’s financial and document management systems
• Process matter updates, including contact changes, matter names, billing rates, deductibles, claim information, and other case details
• Reconcile newly created matters within e-billing platforms on a regular basis
• Upload and maintain carrier billing guidelines within the firm’s internal intranet
• Generate ad-hoc reports and assist with data requests as needed
• Support special projects and departmental and firmwide initiatives
• Provide administrative and operational support to the intake team

Benefits

• Competitive compensation and generous Paid Time Off (PTO) and firm holidays
• Comprehensive benefits and wellness programs including Medical, Dental, Vision, Life Insurance, AD&D, Short- and Long-Term Disability, Commuter Benefits, Pet Insurance, Employee Assistance Program (EAP), and mental health resources
• Opportunities for professional growth, development, and mentorship

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed