Materiel Programs Officer
About The Position
Calling all multi-tasking ninjas! It isn’t an official title but that’s what we’re looking for! Do you hate being bored and want to avoid the mundane? Do you excel at assisting others with patience and understanding? If you have a knack for supporting a diverse team with a flair for organization and process improvement, we are searching for you. Administrative Services – Materiel Division is looking for an Administrative Programs Officer to keep our team working like a well-oiled machine. The ideal candidate is someone who enjoys a fast-paced environment with a wide variety of duties, who enjoys working with lots of people. We are looking for a candidate who is a self-starter who learns quickly and enjoys teaching others. A mind for process improvement to find efficiencies is a welcome plus as well. This position is in the Administration team of Administrative Services – Materiel Division. A diverse list of administrative responsibilities includes asset management, supply inventory, invoice processing, managing a barcode scanner loaner program, assisting with the State Recycling Program and other areas of surplus property, handling inquiries and email/phone communication with a variety of customers varying from other agency public servants to public citizens and vendors, and posting to the agency website using Dreamweaver. This position provides general administrative support to a diverse team that include State Purchasing Bureau, Surplus Property, State Print and Copy Services and the State Mail Center. Duties will include providing support for the management team in the areas of procurement, asset management, surplus and recycling as well as general support for teammates as the coordinator for supplies, IT, and communication needs. This position will also back-up other support staff in the area of procurement and assist with other projects as needed. This position is located at 1526 K St., Lincoln, NE. Work hours are 8:00 a.m. to 5:00 p.m. A flexible work schedule may be available for the right candidate. Look at what we have to offer! • 13 paid holidays • Vacation and sick leave that begin accruing immediately • Military leave • 156% (that's not a typo!) state-matched retirement • Tuition reimbursement • Employee assistance program • 79% employer paid health insurance plans • Dental and vision insurance plans • Employer-paid $20,000 life insurance policy • Public Service Loan Forgiveness Program (PSLF) through the Federal government • Wide variety and availability of career advancement as the largest and most diverse employer in the State • Opportunity to be part of meaningful work and make a difference through public service • Training and Development based on your career aspirations • Fun, inviting teammates • A safe and secure environment At the State, we stand by our core values of treating others with dignity and respect, acting ethically in all situations, and creating an environment where our customer is our top priority. Apply to join our team today!
Requirements
- Associate degree in public or business administration, accounting, or any discipline related to the work assigned.
- One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes.
- Experience may substitute for education on a year-for-year basis.
- Regular and Reliable attendance is required.
- Demonstrates proactive approaches to problem-solving with strong decision-making capability.
- Strong organizational skills that reflect ability to perform and prioritize tasks seamlessly with excellent attention to detail.
- Strong interpersonal skills, emotional intelligence, and the ability to build relationships with stakeholders, including staff, agency customers and the public.
- Expert level written and verbal communication skills.
- Highly resourceful team-player with the ability to also be extremely effective independently.
- Must be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
- Ability to interpret and apply policies and procedures, statutes and rules pertinent to procurement.
Nice To Haves
- Preference will be given to candidates possessing database management experience (Hyland OnBase, ECM); two years office experience using MS Word, Excel, Access, and Outlook; experience working with the State’s procurement/ERP system (J.D. Edwards, Oracle, People Soft or SAP) helpful.
Responsibilities
- Generate and work with procurement documents in EnterpriseOne (State’s financial system)
- Provide customer service and support for barcode scanner loaner program
- Conduct annual inventory
- Handling division’s surplus property
- Order, maintain and inventory equipment, furniture and supplies
- Process invoices and payments
- Serve as back-up for procurement support staff - prepare procurement documents and post documents to the agency website
- Maintain and assist users with the State Contracts Database (Hyland OnBase)
- Assist with recycling program efforts
- Prepare correspondence, emails documents, spreadsheets and meeting minutes as requested
- Assist in process improvement opportunities
- Calculate key performance indicator data for organization
- Communicate with a variety of internal and external customers
- Maintain workstations, office space, and storage space
Benefits
- 13 paid holidays
- Vacation and sick leave that begin accruing immediately
- Military leave
- 156% (that's not a typo!) state-matched retirement
- Tuition reimbursement
- Employee assistance program
- 79% employer paid health insurance plans
- Dental and vision insurance plans
- Employer-paid $20,000 life insurance policy
- Public Service Loan Forgiveness Program (PSLF) through the Federal government
- Wide variety and availability of career advancement as the largest and most diverse employer in the State
- Opportunity to be part of meaningful work and make a difference through public service
- Training and Development based on your career aspirations
- Fun, inviting teammates
- A safe and secure environment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
