Materials Manager

ORTHOCINCY•Edgewood, KY

just now

About The Position

1, Philosophy a) Supports the facility’s ideology, mission, goals, and objectives b) Performs in accordance with the facility’s policies and procedures c) Follows the facility’s standards for ethical business conduct d) Conducts self in a professional manner, and as a positive role model and team member e) Participates in facility committees, meetings, in-services, inventory and activities f) Recognizes patients’ rights and responsibilities and supports them in performance of job duties g) Respects a patient’s right to privacy, dignity, and confidentiality 2. Communication a) Communicates effectively and professionally with vendors, patients, visitors, physicians, and coworkers b) Interacts professionally with others in a positive, respectful, and considerate manner 3. Financial Practices a) Uses facility resources appropriately and avoids wasteful practices b) Reports wasteful practices c) Analyzes work area and makes recommendations for potential cost-effective improvements 4. Compliance Program a) Assists in the implementation and maintenance of the organization’s adopted compliance program b) Performs according to established compliance policies and procedures 5. Performance-improvement Program a) Contributes to the progress and development of the organization's adopted performance-improvement program, policies, and procedures b) Performs according to established performance-improvement policies and procedures 6. Safety/risk-management Program a) Adheres to safety policies and procedures in performing job duties and responsibilities b) Reports observed or suspected safety violations, hazards, and policy/procedure noncompliance to the safety officer or other designated person 7. Professional Competence a) Participates in continuing education and other learning experiences b) Shares knowledge gained in continuing education with staff c) Seeks new learning experiences by accepting challenging opportunities and responsibilities d) Welcomes suggestions and recommendations 8. Duties a) Demonstrates knowledge of appropriate vendors to obtain appropriate equipment and supplies b) Maintains current files, records, and catalogs for equipment and sales representatives who service facility c) Researches vendors to locate specialized equipment as requested by the medical staff and approved by the Administrator d) Meets with vendor representatives to review new items available and changes in prices e) Understands responsibility in maintaining proper levels of inventory and timely distribution f) Places orders in a timely manner when requisitioned by various areas of the facility g) Monitors orders to ensure correct and timely delivery h) Supervises receiving area to maintain stores securely i) Demonstrates appropriate response to changes in schedule to avoid delay in providing equipment and overstock of inventories j) Reviews schedules well in advance to anticipate any unusual high or low demand for supplies k) Continually communicates with the Director, Clinical Supervisors and Administrator regarding special procedure requirements l) Determines whether correct orders are received, tracks back orders, and rectifies incorrect charges m) Reviews all invoices for accuracy by coordinating packing slips and purchase orders n) Monitors back orders and communicates with accounts payable to facilitate accurate payment o) Reports any invoice discrepancies to Administrator before payment to vendor p) Demonstrates knowledge of appropriate systems for the collection and maintenance of records and documentation pertinent to supplies, equipment, and systems q) Maintains current files and records regarding orders and back orders r) Reviews orders at specific intervals to determine delays s) Maintains and frequently reviews records of warranties and preventive maintenance requirements and contracts t) Maintains logs of linen supplies u) Maintains supplies and records for bio-hazardous waste management v) Maintains and updates supplies, pricing and cost breakdowns in inventory software Responsibility for assets 1. Responsible for maintaining accurate supply inventory

Requirements

High school diploma or GED certificate recipient
Training or courses in materials management and/or business administration
Cooperative work attitude toward co-employees, management, patients, visitors, vendors and physicians
Ability to promote favorable facility image with vendors, physicians, patients, insurance companies, and general public
Ability to make decisions and solve problems
Accuracy
Attention to detail
Timeliness
Organization
Low degree of supervision needed to accomplish tasks
Attendance
Punctuality
Ability to follow instructions
Ability to meet deadlines
Ability to sit, stand, and walk for long periods
Visual and auditory acuity for frequent use of computer and telephone and occasional use of other office equipment.

Nice To Haves

Experience in materials management
ASC experience

Responsibilities

Demonstrates knowledge of appropriate vendors to obtain appropriate equipment and supplies
Maintains current files, records, and catalogs for equipment and sales representatives who service facility
Researches vendors to locate specialized equipment as requested by the medical staff and approved by the Administrator
Meets with vendor representatives to review new items available and changes in prices
Understands responsibility in maintaining proper levels of inventory and timely distribution
Places orders in a timely manner when requisitioned by various areas of the facility
Monitors orders to ensure correct and timely delivery
Supervises receiving area to maintain stores securely
Demonstrates appropriate response to changes in schedule to avoid delay in providing equipment and overstock of inventories
Reviews schedules well in advance to anticipate any unusual high or low demand for supplies
Continually communicates with the Director, Clinical Supervisors and Administrator regarding special procedure requirements
Determines whether correct orders are received, tracks back orders, and rectifies incorrect charges
Reviews all invoices for accuracy by coordinating packing slips and purchase orders
Monitors back orders and communicates with accounts payable to facilitate accurate payment
Reports any invoice discrepancies to Administrator before payment to vendor
Demonstrates knowledge of appropriate systems for the collection and maintenance of records and documentation pertinent to supplies, equipment, and systems
Maintains current files and records regarding orders and back orders
Reviews orders at specific intervals to determine delays
Maintains and frequently reviews records of warranties and preventive maintenance requirements and contracts
Maintains logs of linen supplies
Maintains supplies and records for bio-hazardous waste management
Maintains and updates supplies, pricing and cost breakdowns in inventory software
Responsible for maintaining accurate supply inventory